Wichita, Kansas December 20, 2004 11:00 a.m., Monday Board Room - City Hall MINUTES - BOARD OF BIDS AND CONTRACTS* The Board of Bids and Contracts met with Tim Cain, Administrative Supervisor, representing the Director of Public Works, in the Chair; Steve Coberley, Controllers Office, representing the Director of Finance; Kendall Niquette, Budget Analyst, representing the Budget Office; Kelli Glassman, Management Intern, representing the City Manager; and Patsy Ellis, Deputy City Clerk, Secretary; present. Minutes of the regular meeting dated December 13, 2004, were read and on motion approved. Bids were opened December 17, 2004, pursuant to advertisements published on: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications (Exhibit Attached). Lateral 158 War Industries Sewer to serve Shadow Ridge Addition - south of Pawnee, east of Hillside. (468-83557/744063/480751) Does not affect existing traffic. (District III) WB Carter Construction - $6,767.00 Water Distribution System to serve Shadow Ridge Addition - south of Pawnee, east of Hillside. (448-89760/735198/470868) Does not affect existing traffic. (District III) McCullough Excavation - $12,500.00 Sunnybrook Court from the north line of Sunnybrook to and including the cul-de-sac to serve Shadow Ridge Addition - south of Pawnee, east of Hillside. (472-83674 /765880/490991) Does not affect existing traffic. (District III) Cornejo & Sons Construction - $51,841.50 Lateral 6, Main 26 War Industries Sewer to serve Regency Lakes Commercial Secibd Addition (north of 21st Street North, west of Greenwich) (468-83895 /744094/480782) Does not affect existing traffic. (District II) WB Carter Construction - $29,246.00 Water Distribution System to serve Regency Lakes Commercial Second Addition - north of 21st Street North, west of Greenwich. (448-90006/735225/470895) Does not affect existing traffic. (District II) Mies Construction - $54,019.25 Lateral 144, Main 4, Sanitary Sewer #23 to serve Walnut Grove Addition - south of 37th Street North, west of Broadway. (468-83846/744096/480784) Traffic to be maintained during construction using flagpersons and barricades. (District VI) WB Carter Construction - $46,131.00 13th Street North, Phase 2: from 119th Street West to Cedar Park - 13th Street North, from 119th Street West to Cedar Park. (472-83851_Ph2/715697/244113) 13th Street North will be closed to thru traffic from Cedar Park to 119th Street West. (District V) Ritchie Paving - $118,876.68 Northwind from the east line of Northshore Boulevard as platted in Ridge Port Addition, north and east to the east line of the plat to serve Ridge Port Addition - east of Ridge, north of 29th Street North. (472-83773/765889/490002) Does not affect existing traffic. (District V) Kansas Paving Company - $31,297.00 (Negotiated to engineer's estimate) The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. WATER & SEWER DEPARTMENT/SEWAGE TREATMENT DIVISION: Electric Switchgear Replacement. Shelley Electric Inc. - $410,500.00 (Group 1 total net bid) WATER & SEWER DEPARTMENT/BUILDING SERVICES DIVISION: Preventative Maintenance Electric Switch. Kansas Electric Inc. - $10,888.00 (Group 1/total net bid) $ 8,448.00 (Group 1/Option 1) $14,527.00 (Group 1/Option 2) $ 6,323.00 (Group 1/Option 3) $ 3,861.00 (Group 1/Option 4) $15,603.00 (Group 1/Option 5) VARIOUS DEPARTMENTS AND DIVISIONS: Automobiles, Mini & Cargo Vans, Pickup Trucks. Don Hattan Chevrolet Inc. - $11,600.00 (Group 1/base bid) $ .00 (Group 1/option 1) $ 250.00 (Group 1/option 2) Rusty Eck Ford Inc. - $13,247.00 (Group 2/base bid) $ .00 (Group 2/option 1) $ .00 (Group 2/option 2) Don Hattan Chevrolet Inc. - $17,250.00 (Group 3/base bid) $ 200.00 (Group 3/option 1) $ 300.00 (Group 3/option 2) Rusty Eck Ford Inc. - $20,787.00 (Group 4/base bid) $ 169.00 (Group 4/option 1) $ .00 (Group 4/option 2) Don Hattan Chevrolet Inc. - $16,100.00 (Group 5/base bid) $ 500.00 (Group 5/option 1) $ .00 (Group 5/option 2) $ 475.00(Group 5/option 3) $ 80.00 (Group 5/option 4) $ 366.00 (Group 5/option 5) $ .00 (Group 5/option 6) Don Hattan Chevrolet Inc. - $20,100.00 (Group 6/base bid) $ .00 (Group 6/option 1) $ 265.00 (Group 6/option 2) Rusty Eck Ford Inc. - $26,987.00 (Group 7/base bid) $ .00 (Group 7/option 1) Don Hattan Chevrolet Inc. - $20,100.00 (Group 8/total bid) Don Hattan Chevrolet Inc. - $11,150.00 (Group 9/base bid) $ 270.00 (Group 9/option 1) $ .00(Group 9/option 2) Don Hattan Chevrolet Inc. - $12,600.00 (Group 10/base bid) $ 270.00 (Group 10/option 1) $ .00 (Group 10/option 2) $ 375.00 (Group 10/option 3) $ 2,800.00 (Group 10/option 4) $ 990.00 (Group 10/option 5) $ .00 (Group 10/option 6) Don Hattan Chevrolet Inc. - $15,900.00 (Group 11/base bid) $ 270.00 (Group 11/option 1) $ .00 (Group 11/option 2) $ 00 (Group 11/option 3) $ 2,000.00 (Group 11/option 4) Don Hattan Chevrolet Inc. - $15,750.00 (Group 12/base bid) $ 4,850.00 (Group 12/option 1) $ .00 (Group 12/option 2) $ 200.00 (Group 12/option 3) $ .00 (Group 12/option 4) $ .00 (Group 12/option 5) $ 100.00 (Group 12/option 6) $ 2,450.00(Group 12/option 7) $ 990.00 (Group 12/option 8) Don Hattan Chevrolet Inc. - $18,000.00 (Group 13/base bid) $ 4,850.00 (Group 13/option 1) $ 70.00 (Group 13/option 2) $ 200.00 (Group 13/option 3) $ .00 (Group 13/option 4) $ .00 (Group 13/option 5) $ 100.00 (Group 13/option 6) $ 2,350.00 (Group 13/option 7) $ 990.00 (Group 13/option 8) $ 5,148.00 (Group 13/option 9) Don Hattan Chevrolet Inc. - $30,585.00 (Group 14/base bid) $ .00 (Group 14/option 1) $ 596.00 (Group 14/option 2) Don Hattan Chevrolet Inc. - $19,800.00 (Group 15/base bid) $ 4,850.00 (Group 15/option 1) $ .00 (Group 15/option 2) $ 200.00 (Group 15/option 3) $ .00 (Group 15/option 4) $ .00 (Group 15/option 5) $ 200.00 (Group 15/option 6) $ 2,500.00 (Group 15/option 7) $ 3,224.00 (Group 15/option 8) $ 990.00 (Group 15/option 9) Don Hattan Chevrolet Inc. - $15,500.00 (Group 16/base bid) $ 1,500.00 (Group 16/option 1) $ 175.00 (Group 16/option 2) $ 725.00 (Group 16/option 3) Rusty Eck Ford Inc. - $27,663.00 (Group 17/base bid) $ 243.00 (Group 17/option 1) Don Hattan Chevrolet Inc. - $26,556.00 (Group 17/total net bid) VARIOUS DEPARTMENTS, BOARDS & AGENCIES: Background Investigations. Defer to 01/03/05 PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Heating & Air Conditioning Replace LDS. Trimech, Inc. - $31,577.27 (Group 1/base bid) $15,396.00 (Group 1/option 1) $15,159.00 (Group 1/option 2) VAROUS DEPARTMENTS AND DIVISIONS: Cab Chassis with various Bodies, Step Van. Don Hattan Chevrolet Inc. - $32,392.00 (Group 1 total net bid) Roberts Truck Center - $50,526.00 (Group 2/base bid) $ 1,025.00 (Group 2/option 1) $ 675.00 (Group 2/option 2) $ 616.00 (Group 2/option 3) Roberts Truck Center - $50,526.00 (Group 3/option 1) $ 675.00 (Group 3/option 2) $ 616.00 (Group 3/option 3) Don Hattan Chevrolet Inc. - $38,548.00 (Group 4/base bid) $ .00 (Group 4/option 1) $ 2,495.00 (Group 4/option 2) Kansas Truck Center - $52,668.00 (Group 5/base bid) $ 2,518.00 (Group 5/option 2) $ 464.00(Group 5/option 3) $ 98.00 (Group 5/option 5) Kansas Truck Center - $115,974.00 (Group 6/base bid) $ 1,688.00 (Group 6/option 1) $ 996.00 (Group 6/option 2) $ 1,036.00 (Group 6/option 4) $ 584.00 (Group 6/option 5) $ 287.00 (Group 6/option 6) <-$5,000.00>(Group 6/option 7/deduct) Kansas Truck Center - $111,354.00 (Group 7 base bid) $ 496.00 (Group 7/option 1) $ 150.00 (Group 7/option 2) $ 120.00 (Group 7/option 4) $ 509.00 (Group 7/option 5) $ 20,062.00 (Group 7/option 6) <-$13,500.00>(Group 7/option 8/deduct) Roberts Truck Center - $60,247.00 (Group 8/base bid/Supplement B) $ 514.00 (Group 8/option 1) $ 200.00 (Group 8/option 2) $ 394.00 (Group 8/option 3) $ 100.00 (Group 8/option 4) $ 988.50 (Group 8/option 5) $26,258.75 (Group 8/option 7) <-$10,000.00>(Group 8/option 8/deduct) Roberts Truck Center - $148,287.00 (Group 9/base bid/Supplement B) $ 514.00 (Group 9/option 1) $ 200.00 (Group 9/option 2) $ 100.00 (Group 9/option 3) $ 547.00 (Group 9/option 4) $ 509.00 (Group 9/option 5) $ 22,584.00 (Group 9/option 7) Kansas Truck Center - $386,496.00 (Group 10/base bid) $ 496.00 (Group 10/option 1) $ 150.00 (Group 10/option 2) $ 120.00 (Group 10/option 3) $ 547.00 (Group 10/option 4) $ 509.00 (Group 10/option 5) $ 17,560.00 (Group 10/option 6) $ 24,868.00 (Group 10/option 7) <$-61,850.00>(Group 10/option 8/deduct) Kansas Truck Center - $ 97,996.00 (Group 11/alternate bid) $ .00 (Group 11/option 1) <-$10,500.00> (Group 11/option 2/deduct) Don Hattan Chevrolet Inc. - $38,420.00 (Group 12/total net bid) Roberts Truck Center - $84,678.00 (Group 13/base bid) <-$ 9,000.00> (Group 13/option 1/deduct) M B Companies Inc.- $226,141.00 (Group 14/base bid) <-$ 7,500.00> (Group 14/option 1/deduct) $ 1,511.00 (Group 14/option 2) $ 290.00 (Group 14/option 3) Roberts Truck Center - $67,794.00 (Group 15/base bid) $ 514.00 (Group 15/option 1) $ 200.00 (Group 15/option 2) $ 101.00 (Group 15/option 3) POLICE DEPARTMENT/SECURITY DIVISION: Bullet Resistant Windows & Installation. Defer to 01/03/05 AIRPORT DIVISION/ENGINEERING DIVISION: Replace Chiller & AHU at Administrative Building. American Mechanical Inc. - $117,706.00 (Group 1/total net bid) PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Heating/air Conditioning Replacement Century II. Defer to 01/03/05 PUBLIC WORKS DEPARTMENT/STORM WATER MANAGEMENT DIVISION: Rehabilitation of Pump Stations #2 and #4. Fairbanks Morse Pump Corp - $267,155.00 (Group 1/total net bid) WATER & SEWER DEPARTMENT/SEWER MAINTENANCE DIVISION: Area Velocity Flow Meters. Marsh-McBirney Inc. - $23,160.00 (Group 1 base bid) $ 1,500.00 (Group 1/option 2/unit cost) $ 1,500.00 (Group 1/option 3) $ 7,160.00 (Group 1/option 4) HOUSING SERVICES DEPARTMENT/MAINTENANCE DIVISION: Windows - Thermal Break Primary. Columbia Industries - $32,031.50* (Group 1/base bid) *Estimate - Contract approved on unit cost basis; refer to attachments. PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Replace Elevator Cab at Lawrence Dumont. Thyssenkrupp Elevator Company - $28,908.00 (Group 1/total net bid) PUBLIC WORKS DEPARTMENT/STREET MAINTENANCE DIVISION: Solar Power Message Sign. K&K Systems Inc. - $16,280.00 (Group 1/base bid) $ 750.00 (Group 1/option 1) VARIOUS DEPARTMENTS/VARIOUS DIVISIONS: Excavator, Loaders, Roller, Tractor, Tractor Trailer and Boring Unit. Ditchwitch of Kansas - $151,954.60 (Group 10 base bid) $ 3,995.00 (Group 10/option 2) <-$- 2,000.00> (Group 10/option 3/deduct) Group 11 (bids rejected) PUBLIC WORKS DEPARTMENT/STREET & FLEET MAINTENANCE DIVISIONS: Trailer Mounted Pressure Applicator. Paving Maintenance Supply Inc. - $71,316.40 (Group 1/total net bid) WATER & SEWER DEPARTMENT/SEWER MAINTENANCE DIVISION: Furnish and Install Sewer Jetter. Key Equipment & Supply Co. - $62,350.00 (Group 1/base bid) $ 856.00 (Group 1/option 2) $ 2,630.00 (Group 1/option 3) $4,331.00 (Group 1/option 4) $ 336.00 (Group 1/option 7) $ 775.00 (Group 1/option 8) $ 918.00(Group 1/option 9) $ 1,943.00 (Group 1/option 10) FINANCE DEPARTMENT-IT/IS DEPARTMENT: Dell E-Form Servers Equipment (RQ402629) Del Marketing LP* - $151,607.74 (Western States Contract Alliance Contract Pricing 92-00151, Contract Number: 01530) *Purchases utilizing Government Entities Contracts, Cooperative Contracts and Agreements - Ordinance No. 38-122, Section 2.64.020 (j). FINANCE DEPARTMENT-IT/IS DEPARTMENT: Right Fax Enterprise Server/Premium Supprt Plan/Channel Licenses (RQ402635). Word-Tech, Inc*. - $27,258.78 *Purchases utilizing Sole Source of Supply Ordinance No. 35-856, Section 2.64.020 (b). The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board of Bids adjourned. __________________________________ Tim Cain, Administrative Supervisor Representing the Director of Public Works _______________________________ Patsy Ellis, Secretary Deputy City Clerk * www.wichita.gov - For detail bid tabulation information regarding this document: Under Top-E Services: Click "Electronic Procurement" Under Site Menu: Click "Bid Results" Click "Bid Tabulation"