Wichita, Kansas May 2, 2005 10:00 a.m., Monday Board Room - City Hall MINUTES - BOARD OF BIDS AND CONTRACTS* The Board of Bids and Contracts met with Shirley Rogers, Administrative Supervisor, Department of Public Works in the Chair; Amy Belcher, Controllers Office, representing the Director of Finance; Kendall Niquette, Budget Analyst, representing the Budget Office; Kelli Glassman, Neighborhood Assistant, representing the City Manager; and Joyce Kirk, Secretary to the City Clerk, present. Minutes of the regular meeting dated, April 25, 2005, were read and on motion approved. Bids were opened April 29, 2005, pursuant to advertisements published on: Preliminary Estimates: Storm Water Drain #199 to serve Woodland Lakes Estates 3rd Addition - north of Harry, west of 127th Street East. (468-83592/751393/485284) Does not affect existing traffic. (District II) Mies Construction - $362,665.00 Hawthorne Street from the south line of Lot 13, Block A, north to and including the Hawthorne Court and continuing south to the north line of Siefkes to serve Shoal Creek 3rd Addition - south of Central, west of 143rd Street East. (472-84085/765930/490043) Does not affect existing traffic. (District II) Kansas Paving Company - $64,350.00 West Side Athletic Field Lighting Project - Athenian & McLean Blvd. (472-84002/602562/800402/010123) Does not affect existing traffic. (District IV) Shelly Electric - $40,985.00 (Base Bid) $ 2,315.00 (Alternate No. 2) $43,300.00 (Aggregate Bid Total - negotiated to engineer's estimate) Water Distribution System, Phase II to serve Auburn Hills 15th Addition - north of Kellogg, west of 135th Street West. (448-89911/735237/470908) Does not affect existing traffic. (District V) Water Distribution System, Phase IIB to serve Auburn Hills 15th Addition - north of Kellogg, west of 135th Street West. (448-90035/735241/470912) Does not affect existing traffic. (District V) Water Distribution System to serve Auburn Hills 15th Addition - north of Kellogg, west of 135th Street West. (448-90036/735238/470909) Does not affect existing traffic. (District V) Padgett Excavating - $58,755.00 PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications (Exhibit Attached). The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. Water & Sewer Department/Sewage Treatment Division: Multi-Parameter Water Quality Logger. Hydrolab Corporation - $23,630.00 (Group 1/total net bid) Airport/Engineering: Midfield Road Transformer. Shelley Electric Inc. - $95,000.00 (Group 1/total net bid) Public Works Department/Building Services Division: Roof Replacement Rockwell Library. Larry Booze Roofing Inc. - $32,000.00 (Group 1/total net bid) Water & Sewer Department/Sewage Treatment Division: Polymer Polydyne LW 852 Plea - .13/LB* (Group 1/unit cost) Awarded 3/16/04 Water & Sewer Department/Sewage Treatment Division Price Escalation From .119/LB to .13/LB 5/3/05 *Estimate - Contract approved on unit cost basis; refer to attachments. The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid. ANNUAL BID BONDS: The Shirley Rogers, Administrative Supervisor, Department of Public works, reported that two Annual Bid Bonds were submitted for approval. The bond was approved as to form by the Legal Department. 1) Padgett Excavation, Inc., submitted an Annual Bid Bond, written by the Granite Re. Inc., in the amount of Seven Thousand Five Hundred Dollars, and dated 29th day of April, 2005, as bid security for items bid on by the Principal. In the event the total of such bid or bids exceeds the maximum amount which the bond will cover in accordance with the specifications at any one time, then sufficient bid security will be required. 2) Bob Bergkamp Construction Company, submitted an Annual Bid Bond, written by the Safeco Insurance Company of America in the amount of One Hundred Thousand Dollars, and dated 18th day of May, 2005, as bid security for items bid on by the Principal. In the event the total of such bid or bids exceeds the maximum amount which the bond will cover in accordance with the specifications at any one time, then sufficient bid security will be required. On motion the Board recommended that the annual bid bond be approved. On motion the Board of Bids adjourned. __________________________________ Shirley Rogers, Administrative Supervisor, Department of Public Works; _______________________________ Joyce Kirk Secretary to the City Clerk * www.wichita.gov - For detail bid tabulation information regarding this document: Under Top-E Services: Click "Electronic Procurement" Under Site Menu: Click "Bid Results" Click "Bid Tabulation"