Wichita, Kansas March 14, 2005 10:00 a.m., Monday Board Room - City Hall MINUTES - BOARD OF BIDS AND CONTRACTS* The Board of Bids and Contracts met with Shirley Rogers, Administrative Supervisor, Department of Public Works; Rodney Ellenz, Controllers Office, representing the Director of Finance; Kendall Niquette, Budget Analyst, representing the Budget Office; Kelli Glassman, Neighborhood Assistant, representing the City Manager; and Joyce Kirk, Secretary to City Clerk, present. Minutes of the regular meeting dated, March 7, 2005, were read and on motion approved. Bids were opened March 11, 2005, pursuant to advertisements published on: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications (Exhibit Attached). 21st Street North Bridge over West Branch of Chisholm Creek - 21st Street North, east of Broadway. (87N-0240-01/472-83933/715699/636113/244115/772510) Traffic to be maintained during construction using flagpersons and barricades. (District VI) Klaver Construction Co. Inc. - $622,781.85 36" Water Line in 1st Street from Meridian to McComas. (448-90042/635663) Bids rejected Bickel from 9th to 8th Streets North; 8th Street North from Bickel to Gow; Gow from 8th Street North to Murdock, and relocate the water line on Gow to serve Sunnyside Gardens, King's 8th Street, and Bolan Additions - north of Central, east of Zoo Boulevard. (472-84062/448-90041/765904/636141/490017/775535) Traffic to be maintained during construction using flagpersons and barricades. (District VI) Ritchie Paving - $158,073.60 Central Park, Evergreen Addition. (472-84048/765900) Bids rejected Camden Chase from the east line of Loch Lomond to the east line of Lot 14, Block 5; Rosemont Court serving Lots 7 through 17, Block 4 from the east line of Rosemont to and including the cul-de-sac; Loch Lomond Court serving Lots 30 through 42, Block 4, from the west line of Loch Lomond to and including the cul-de-sac; Camden Chase/Loch Lomond from the east line of Williamsgate to the north line of Lot 42, Block 4 (Phase 2) to serve Hawthorne 3rd & Krug North Additions - north of 21st Street North, east of 127th Street East. (472-84081/765913/490026) Does not affect existing traffic. (District II) Wilks Underground - $49,777.00 Wichita Waterwalk East Riverbank Public Improvements - Sheet Pile Construction - north of Kellogg, east of Arkansas River. (472-84200/792422/435352) Area to be closed to through traffic. (District I) Nowak Construction Co., Inc. - $134,491.00 Storm Water Drain #223 to serve Auburn Hills 15th Addition - north of Kellogg, west of 135th Street West. (468-83759/751359/485250) Does not affect existing traffic. (District V) Pearson Excavating - $165,300.00 The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. Water and Sewer Department/Sewage Treatment Division - 6200 Gallon Stainless Steel Tank Trailer. Northcutt Trailer and Equipment - $47,970.00 (Group 1, Total Net Bid) Public Works Department/Fleet Division - Tricycle Type Street Sweeper. Deferred one week Parks and Recreation Department/Recreation Division - Swimming Pool Shade Shelters. Sun Ports International - $52,020.00 (Group 1 Total Net Bid) Housing Services Department/Public Housing Division - Mowing, Trimming and Edging WHA. Progreen Tree and Lawn Care - $5,375.00* (Group 1 Total Base Bid) *Estimate - Contract approved on unit cost basis; refer to attachments. Public Works Department/Storm Water Management Division - Drainage Improvements 10214 West Lotus. Deferred one week Fire Department/Fire Maintenance Division - Slip-In Pumps and Tank Units. Deferred one week Fire Department/Safety Division - Thermal Imaging Cameras and Accessories. Zink Safety Equipment Co. - $79,331.00* *Corrected total The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid. ANNUAL BID BONDS: Shirley Rogers, Administrative Supervisor, Department of Public Works; reported that two Annual Bid Bonds were submitted for approval. The bonds were approved as to form by the Legal Department. 1) Donlinger Construction Co., Inc. submitted an Annual Bid Bond, written by the Federal Insurance Company in the amount of One Million Dollars, and dated 15th day of February, 2005, as bid security for items bid on by the Principal. In the event the total of such bid or bids exceeds the maximum amount which the bond will cover in accordance with the specifications at any one time, then sufficient bid security will be required. 2) American Mechanical Inc., submitted an Annual Bid Bond, written by Employer's Mutual Casualty Company in the amount of Fifteen Thousand Dollars, and dated February 23, 2005, as bid security for items bid on by the Principal. In the event the total of such bid or bids exceeds the maximum amount which the bond will cover in accordance with the specifications at any one time, then sufficient bid security will be required. On motion the Board recommended that the annual bid bonds be approved. On motion the Board of Bids adjourned. __________________________________ Shirley Rogers, Administrative Supervisor Representing the Director of Public Works _______________________________ Joyce Kirk Secretary to City Clerk * www.wichita.gov - For detail bid tabulation information regarding this document: Under Top-E Services: Click "Electronic Procurement" Under Site Menu: Click "Bid Results" Click "Bid Tabulation"