Wichita, Kansas May 23, 2005 10:00 a.m., Monday Board Room - City Hall MINUTES - BOARD OF BIDS AND CONTRACTS* The Board of Bids and Contracts met with Shirley Rogers, Administrative Supervisor, Department of Public Works in the Chair; Rodney Ellenz, Controllers Office, representing the Director of Finance; Angela Krummel, Neighborhood Assistant, representing the City Manager; and Patsy Ellis, Deputy City Clerk, present. Kendall Niquette, Budget Analyst, representing the Budget Office; absent Minutes of the regular meeting dated, May 16, 2005, were read and on motion approved. Bids were opened May 20, 2005, pursuant to advertisements published on: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications (Exhibit Attached). Lateral 148, Main 4, Sanitary Sewer #23, Walnut Grove Addition (468-84008 /744116) Bids rejected Lateral 1, Main 16 Four Mile Creek Sewer to serve Oak Creek Addition - south of 21st Street North, west of Greenwich. (468-83984/744121/480809) Does not affect existing traffic. (District II) WB Carter Construction - $144,000.00 Water distribution system to serve Oak Creek Addition - south of 21st Street North, west of Greenwich. (448-90067/735253/470924) Does not affect existing traffic. (District II) Mies Construction - $91,756.70 Water distribution system to serve The Waterfront Addition - north of 13th Street North, east of Webb. (448-90037/735240/470911) Does not affect existing traffic. (District II) Padgett Excavation - $34,490.00 Lateral 3, Main 4 Northwest Interceptor Sewer to serve Copper Gate North Addition - north of 13th Street North, west of 135th Street West. (468-83907/744120/480808) Does not affect existing traffic. (District V) Duling Construction - $172,492.00 Lateral 4, Main 4 Northwest Interceptor Sewer to serve Cheryl's Hollow Addition - north of 13th Street North, west of 135th Street West. (468-83937/744100/480788) Does not affect existing traffic. (District V) Duling Construction - $92,484.00 Water distribution system, Phase 3 to serve Avalon Park Addition - north of 37th Street North, east of Tyler. (448-89868/735249/470920); Water distribution system, Phase 4 to serve Avalon Park Addition - north of 37th Street North, east of Tyler. (448-89869 /735250/470921); and: Water distribution system, Phase 5 to serve Avalon Park Addition - north of 37th Street North, east of Tyler. (448-89870 /735251 /470922) Does not affect existing traffic. (District V) McCullough Excavation - $35,850.00 (Total aggregate bid) Lateral 10, Main 19 Southwest Interceptor Sewer to serve Avalon Park Addition - north of 37th Street North, east of Tyler. (468-83690/744117/480805); Lateral 11, Main 19 Southwest Interceptor Sewer to serve Avalon Park Addition - north of 37th Street North, east of Tyler. (468-83691/744118/480806) and Lateral 12, Main 19 Southwest Interceptor Sewer to serve Avalon Park Addition -north of 37th Street North, east of Tyler. (468-83692/744119/480807) Does not affect existing traffic. (District V) Dondlinger & Sons - $139,890.00 (Total aggregate bid) The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. POLICE DEPARTMENT/LAW ENFORCEMENT TRAINING CENTER DIVISION: Pain Law Enforcement Training Center. Defer two weeks WATER & SEWER DEPARTMENT/WATER DISTRIBUTION DIVISION: Meter Box Rings, Lids and Risers. Wichita Winwater Works - $183,600.00 (Total Net Bid) $158,400.00* (Group 1 Alternate A/Base Bid) $ 9,300.000* (Group 1 Alternate B/Base Bid)) $ 15,900.00* (Group 1 Alternate C/Base Bid) *Estimate - Contract approved on unit cost basis; refer to attachments. PUBLIC WORKS DEPARTMENT/MAINTENANCE DIVISION: White & Yellow Pavement Marking Paint. Enis Paint Inc.* - $31,328.00 (Group 1/Total net bid) *Estimate - Contract approved on unit cost basis; refer to attachments. POLICE DEPARTMENT/PROPERTY & EVIDENCE ADDITION: Shelving for Property and Evidence Facility. Records Retrieval Systems -$51,982.37 (Group 1/Total Net Bid) VARIOUS DEPARTMENTS/VARIOUS DIVISIONS: Sand, Gravel, Rock, Top Soil, and Fill Dirt. Ritchie Sand Inc. - $33,660.00*(Group 1/Total Base Bid) $ 9,000.00* (Group 2/Total Base Bid) Tie bid - Awarded by coin toss $ 4,740.00* (Group 3/Total Base Bid) Quik Sand Inc. - $2,250.00* (Group 4/Total Base Bid) Central Sand Company, Inc.* - $113,960.00 (Group 5/Total Base Bid) $ 56,980.00 (Group 6/Total Base Bid) Fremar LLC - $31,200.00* (Group 7/Total Base Bid) Central Sand Company, Inc.* - $12,360.00 (Group 8/Total Base Bid) Fremar LLC - $24,000.00* (Group 9/Total Base Bid) Central Sand Company Inc.* - $6,600.00 (Group 10/Total Base Bid) (Groups 11 and 12 Deferred) Fremar LLC - $2,500.00*(Group 13/Total Base Bid) $1,000.00* (Group 14/Total Base Bid) Frank N Bills Trucking - $33,125.00* (Group 15/Total Base Bid) Tie bid awarded by coin toss Martin Marietta Aggregates - $18,750.00* (Group 16/Total Base Bid) Central Sand Company Inc. - $12,000.00*(Group 17/Total Base Bid) $ 8,250.00* (Group 18/Total Base Bid) Tie bid awarded by coin toss $ 4,390.00 * (Group 19/Total Base Bid) Fremar LLC - $1,500.00 * (Group 20/Total Base Bid) Tie bid Awarded by coin toss Quik Sand Inc. - $4,875.00* (Group 21/Total Base Bid) Central Sand Company Inc. - $3,625.00* (Group 22/Total Base Bid) Tie bid - Awarded by coin toss *Estimates - Contracts approved on unit cost basis; refer to attachments. PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Door, Windows, Carpet and Vinyl Tile Replacement. Defer two weeks The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid. ANNUAL BID BONDS: Clarence Rose, Purchasing Senior Buyer, reported that Shelly Electric, Inc. submitted an Annual Bid Bond, written by the Fidelity Deposit Company of Maryland, in the amount of $100,000, and dated April 29, 2005, as bid security for items bid on by the Principal. In the event the total of such bid or bids exceeds the maximum amount which the bond will cover in accordance with the specifications at any one time, then sufficient bid security will be required. The bond was approved as to form by the Legal Department. On motion the Board recommended that the annual bid bond be approved. On motion the Board of Bids adjourned. __________________________________ Shirley Rogers, Administrative Supervisor, Department of Public Works; _______________________________ Patsy Ellis Deputy City Clerk * www.wichita.gov - For detail bid tabulation information regarding this document: Under Top-E Services: Click "Electronic Procurement" Under Site Menu: Click "Bid Results" Click "Bid Tabulation"