Wichita, Kansas November 22, 2004 10:00 a.m., Monday Board Room - City Hall MINUTES - BOARD OF BIDS AND CONTRACTS* The Board of Bids and Contracts met with Tim Cain, Administrative Supervisor, representing the Director of Public Works, in the Chair;; Kendall Niquette, Budget Analyst, representing the Budget Office; Kelli Glassman, Management Intern, representing the City Manager; and Patsy Ellis, Deputy City Clerk, Secretary; present. Rodney Ellenz, Controllers Office, representing the Director of Finance; absent. Minutes of the regular meeting dated, November 15, 2004, were read and on motion approved. Bids were opened November 19, 2004, pursuant to advertisements published on: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications (Exhibit Attached). 29th Street North, from Maize Road to Tyler (87N-0294-01/472-83863/706868 /204334) The contractor will be allowed to close 29th Street to thru traffic. The contractor, once he closes 29th Street, will have fifteen (15) calendar weeks to reopen it. (District V) Ritchie Paving - $2,323,765.17 2004 contract maintenance hot-in-place repaving, Phase 2 - 21st Street North from Ridge Road to Maize Road. (472-84121/132716/) Traffic to be maintained during construction using flagpersons and barricades. (District V) Cutler Repaving - $450,000.00 (Engineer's estimate) 2004 contract maintenance asphalt crack and base repair - 21st Street North from Ridge Road to Maize Road. (472-84122/132716/) Traffic to be maintained during construction using flagpersons and barricades. (District V) Kansas Paving Company - $94,000.00 (Engineer's estimate) Water distribution system to serve Hawthorne 2nd & 3rd Additions - north of 21st Street North, east of 127th Street East. (448-89993/735220/470890) Does not affect existing traffic. (District II) McCullough Excavation - $43,700.00 Water distribution system to serve Hawthorne 3rd Addition - north of 21st Street North, east of 127th Street East. (448-89992/735223/470893) Does not affect existing traffic. (District II) Mies Construction - $45,337.50 Water distribution system to serve My House Addition - south of 55th Street South, west of Broadway. (448-89977/735216/470886) Does not affect existing traffic. (District IV) Mies Construction - $19,435.00 Lateral 499 Southwest Interceptor Sewer to serve My House Addition - south of 55th Street South, west of Broadway. (468-83835/744085/480773) Does not affect existing traffic. (District IV) Mies Construction - $102,166.00 Sidewalk along the west side of Reserve A to serve Reed's Cove Addition & Reed's Cove 2nd Addition - south of 21st Street North, east of 127th Street East. (472-84110/765909/490022) Does not affect existing traffic. (District II) Kansas Paving Company - $35,676.00 Water distribution system, Phase 5 to serve Ridge Port Addition - north of 29th Street North, east of Ridge. (448-89826/735205/470875) Does not affect existing traffic. (District V) Mies Construction - $7,077.50 The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: Paint 66" pipeline at two locations. TMI Coatings, Inc. - $247,000.00 (Group 1 total net bid) PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Modifications to Rounds & Porter Building. Descon Inc. - $485,244.00 (Group 1 total net bid) WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: Pebble quicklime - bulk delivery) Global Stone St. Clair Inc. - $608,860.00* (Group 1 total net bid) *Estimate - Contract approved on unit cost basis; refer to attachments. HOUSING SERVICES DEPARTMENT/PUBLIC HOUSING DIVISION: Replace driveways, sidewalks, approaches. Barkley Construction - $53,100.00 (Group 1 total net bid) $48,100.00 (Group 2 total net bid) PUBLIC WORKS DEPARTMENT/TRAFFIC MAINTENANCE DIVISION: Cabinet controller unit and conflict Mo. Mid American Signal - $14,023.00 (Group 1 total net bid) $23,400.00 (Group 2 total net bid) Gades Sales Co., Inc. - $13,112.00 (Group 3 total net bid) PUBLIC WORKS DEPARTMENT/TRAFFIC MAINTENANCE DIVISION: Traffic Signal Equipment. Mid American Signal - $36,972.00 (Group 1 total net bid) PUBLIC WORKS DEPARTMENT/STORM WATER MANAGEMENT DIVISION: Four-wheel drive hydraulic excavator. Foley Equipment Co., Inc. - $160,494.00 (Total base bid) $ 5,039.00 (Group 1 option 1/ total net bid) $ 7,515.00 (Group 1 option 2/ total net bid) No charge (Group 1 option 3) $ 4,795.00(Group 1 option 4/ total net bid) <$-2,500.00>(Group 1 option 5/deduct) No charge (Group 1 option 6) PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Various parks replacement bathroom fixtures. Caro Construction Co., Inc.- $25,473.00 (Group 1 total net bid) Petra Construction - $8,148.00 (Group 2 total net bid) $4,132.00 (Group 3 total net bid) PARK DEPARTMENT/RECREATION DIVISION: Glass backstops and installation. AALCO Manufacturing - $13,249.00 (Group 1 total net bid) WATER & SEWER DEPARTMENT/WATER DISTRIBUTION DIVISION: Custom setters, monitor cover, meter box. Water Products Inc.* - $1,100.00 (Group 2 total net bid) *Award redirected - Refer to attachments WATER & SEWER DEPARTMENT/SEWAGE TREATMENT DIVISION: Parkson Hycor Heliclean Unit, Model HLC500XLH. Fluid Equipment Co., Inc.* - $103,165.00 (Annual cost) *Purchases utilizing Sole Source of Supply Ordinance No. 38-122 Section 2.64.020 (b). WATER & SEWER DEPARTMENT/SEWER MAINTENANCE DIVISION: Six (6) 15-gallon containers Razorooter II Diquat Dibromide and six (6) 30 gallon containers of foaming agent for Razorooter II Diquat Dibromide. Dukes Sales & Service* - $27,000.00 (Lump sum total/to include shipping in quote as per specifications) *Purchases utilizing Sole Source of Supply - Ordinance No. 35-856 Section 2 (b) The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the annual bid bond be approved. On motion the Board of Bids adjourned. __________________________________ Tim Cain, Administrative Supervisor Representing the Director of Public Works _______________________________ Patsy Ellis, Secretary Deputy City Clerk * www.wichita.gov - For detail bid tabulation information regarding this document: Under Top-E Services: Click "Electronic Procurement" Under Site Menu: Click "Bid Results" Click "Bid Tabulation"