Wichita, Kansas March 21, 2005 10:00 a.m., Monday Board Room - City Hall MINUTES - BOARD OF BIDS AND CONTRACTS* The Board of Bids and Contracts met with Shirley Rogers, Administrative Supervisor, Department of Public Works in the Chair. Rodney Ellenz, Controllers Office, representing the Director of Finance; Kendall Niquette, Budget Analyst, representing the Budget Office; Kelli Glassman, Neighborhood Assistant, representing the City Manager; and Patsy Ellis, Deputy City Clerk, present. Minutes of the regular meeting dated March 14, 2005, were read and on motion approved. Bids were opened March 18, 2005, pursuant to advertisements published on: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications (Exhibit Attached). Storm Water Drain #205, Highland Springs Third Addition (468-83637/751392) Bids rejected Bluelake, 31st Street South, and Bolin Drive from the south line of Lot 15, Block D, north, east and south to Sabin; Sabin from the southwest line of Bolin Drive south to the north line of Lot 61, Block D; Bluelake Court (Lots 84 thru 100, Block A, from the west line of Bluelake west to and including the cul-de-sac; Bluelake Court (Lots 101 thru 117, Block A), from the west line of Bluelake west to and including the cul-de-sac; Sabin Court from the west line of Sabin, west to and including the cul-de-sac and south to and including the cul-de-sac; Sidewalk along one side of Bluelake, 31st Street South, Bolin Drive and Sabin to serve Blue Lake Addition - west of West Street, north of MacArthur. (472-84074 /765905/490018) Does not affect existing traffic. (District IV) APAC - Kansas Inc. - $826,156.15 Blade from the center of Reserve E to the east line of Sawmill Creek Addition; Mill Run from the east line of Lot 16, Block 4 to the south line of Blade; Scragg Circle from the south line of Blade to and including the cul-de-sac; Scragg from the north line of Blade to the east line of Sawmill Creek Addition; Blade Court from the north line of Blade to and including the cul-de-sac; Sidewalk on one side of Mill Run and Blade to serve Sawmill Creek Addition - north of 45th Street North, east of Rock. (472-84123 /765921/490034) Does not affect existing traffic. (District II) APAC - Kansas Inc. - $315,542.70 Lateral 347 Four Mile Creek Sewer to serve Woodland Lakes Estates Addition - north of Harry, west of 127th Street East. (468-83590/744108/480796) Does not affect existing traffic. (District II) Central Innovative Plumbing - $45,798.00 36 Inch Water Line in 1st Street from Meridian to McComas (448-90042/635663/765716) Traffic to be maintained during construction using flagpersons and barricades. (District VI) Wildcat Construction - $1,322,820.00 (Negotiated to Engineer's Estimate) The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. GENERAL GOVERNMENT DEPARTMENT/PROPERTY MANAGEMENT DIVISION: Mow, Trim and Edge at Various Locations. One Time Lawn Service - $400.00* (Group 1 total net bid) *Estimate - Contract approved on unit cost basis; refer to attachments. Arjona Mowers - $840.00* (Group 2 total net bid) *Tie Bid - Winner selected by coin toss *Estimate - Contract approved on unit cost basis; refer to attachments. Advantage Lawn Care of Wichita - $1,400.00* (Group 3 total net bid) *Estimate - Contract approved on unit cost basis; refer to attachments. Arjona Mowers - $1,680.00* (Group 4 total net bid) *Estimate - Contract approved on unit cost basis; refer to attachments. PARK DEPARTMENT/GOLF COURSE DIVISION: Fertilizer, Insecticides and Fungicides. Grass Pad* - $22,000.00 (Group 1/total net bid) *Tie Bid - Winner selected by coin toss Quality Feed & Fertilizer - $700.00 (Group 2/total net bid) $810.00 (Group 3/total net bid) BWI Springfield - $1,736.00 (Group 4/total net bid) $1,005.60 (Group 5/total net bid) Van Diest Supply Co. - $2,488.80 (Group 6/total net bid) $1,179.60 (Group 7/total net bid) BWI Springfield - $38.10 (Group 8/total net bid) Van Diest Supply Co. - $760.00 (Group 9/total net bid) BWI Springfield - $1,269.60 (Group 10/total net bid) $263.20 (Group 11/total net bid) $1,136.80 (Group 12/total net bid) $4,471.20 (Group 13/total net bid) Grass Pad - $4,640.00 (Group 14/total net bid) BWI Springfield - $26,936.00 (Group 15/total net bid) Grass Pad - $4,165.00 (Group 16/total net bid) Quality Feed & Fertilizer - $3,780.00 (Group 17/total net bid) Lesco Inc. - $174.00 (Group 18/total net bid) Argo Distribution LLC/dba Prosource One - $1,100.00 (Group 19/total net bid) (Group 20 - bids rejected) Argo Distribution LLC/dba Prosource One - $4,841.20 (Group 21/total net bid) BWI Springfield - $ 202.50 (Group 22/total net bid) $1,552.00 (Group 23/total net bid) Argo Distribution LLC/dba Prosource One - $1,235.60 (Group 24/total net bid) Van Diest Supply Co. - $7,898.88 (Group 25/total net bid) $7,906.40 (Group 26/total net bid) Quality Feed & Fertilizer - $5,985.00 (Group 27/total net bid) Van Diest Supply Co. - $2,117.28 (Group 28/total net bid) $ 476.52 (Group 29/total net bid) BWI Springfield - $10,059.60 (Group 30/total net bid) Van Diest Supply Co. - $962.40 (Group 31/total net bid) (Group 32 - bids rejected) Grass Pad - $2,280.00 (Group 33/total net bid) Argo Distribution LLC/dba Prosource One - $6,205.00 (Group 34/total net bid) Estes Inc. - $2,415.20 (Group 35/total net bid) Van Diest Supply Co. - $627.50 (Group 36/total net bid) Estes Inc. - $2,890.00 (Group 37/total net bid) Van Diest Supply Co. - $2,307.69 (Group 38/total net bid) $ 991.80 (Group 39/total net bid) Estes Inc. - $2,640.00 (Group 40/total net bid) Van Diest Supply Co. - $943.95 (Group 41/total net bid) PUBLIC WORKS DEPARTMENT/FLEET DIVISION: Tricycle Type Street Sweeper. Defer one week PUBLIC WORKS DEPARTMENT/STORM WATER MANAGEMENT DIVISION: Drainage Improvements at 10214 West Lotus. Bids rejected FIRE DEPARTMENT/FIRE MAINTENANCE DIVISION: Slip-in Pumps and Tank Units. Weis Fire & Safety Equipment - $32,307.00 (Group 1/total net bid) FIRE DEPARTMENT/SAFETY DIVISION: Thermal Imaging Cameras and Accessories. Municipal Emergency Services* - dba Mes-Kan - $86,135.00 *Award redirected The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board of Bids adjourned. __________________________________ Shirley Rogers, Administrative Supervisor Representing the Director of Public Works _______________________________ Patsy Ellis Deputy City Clerk * www.wichita.gov - For detail bid tabulation information regarding this document: Under Top-E Services: Click "Electronic Procurement" Under Site Menu: Click "Bid Results" Click "Bid Tabulation"