BOARD OF PARK COMMISSIONERS REGULAR MEETING Park and Recreation Department 11th Floor City Hall Monday, January 14, 2008 3:30 p.m. Present: Janet Miller, Andy Solter, Bryan Frye, John Stevens, Doug Leeper and Tom Roth Absent: Glen Dey Also Present: Doug Kupper, Director, Park and Recreation, Tim Martz, Maintenance and Forestry Superintendent, and Myca Bunch, staff. President Miller called the meeting to order at 3:30 p.m. PUBLIC AGENDA No Items. REGULAR AGENDA Item 1: Approval of Meeting Minutes Motion 1: On motion by Frye, second by Solter, IT WAS UNANIMOUSLY VOTED that the Board approve the January 14, 2007 Park Board minutes. Item 2A: Annual Report of Park Board Activities in 2007 Board members reviewed the report and were instructed by Miller to provide any inputs or changes to staff prior to the next Park Board meeting. Item 2B: Review of 2008 CIP Projects Kupper provided the Board with CIP spreadsheets showing all initiated projects within the City. He said that in Dey’s district there is still $200,000 to spend at Grove Park. Kupper said that the last page of the spreadsheet shows non-initiated projects and that the 2008 projects were just initiated last week. He said that the original amount of $750,000 for Chisholm Park was reduced by $200,000. Kupper went on to say that the City would update the CIP again in 2009. Leeper said that he would really like to see the basketball courts at Osage Park moved to a better location. Kupper said that with the $60,000 CIP money they would most likely be forced to keep the court in the same location and put asphalt overlay on the court surface. Leeper said that the community wants it moved away from the waterpark and that they would probably opt to save the CIP money to add on to any future CIP money. Item 2C. Presentation about Planning/Landscaping/Maintenance of Medians/ROWs Tim Martz provided a handout that detailed how the maintenance section rotates and completes the mowing and upkeep of the City’s medians and ROWs. He said there are several factors that the crews look for when deciding to plant new grass; the type of turf, the design specifications and if they can use the type of grass that the City recommends to citizens. Martz said that they also have a preferred tree list that they provide to those citizens who are interested in planting trees. Miller asked about the possibility of planting seeds in storm water areas. Kupper replied that he did not think that it would be a good idea as most flowers are not used to that amount of water saturation. Martz concluded his presentation by stressing the fact that the two types of turf the City would like to plant are bermuda and buffalo grass. He said that these types are easier for the City crews to maintain and care for. Item 3. Status of Naming Request for land located at 159th St. E. and Pawnee Kupper said he recently gave the Mean’s family permission to remove the outhouse from the property, as they wanted to save it. He said he is still waiting for a response to his letter to Mr. Larry Means asking for more detail on the Means’ family history. Item 4. Review of Pending Issues. No Items. Item 5. Updates from the Director and President River Festival 2008 Wichita Festivals, Inc. (WFI) recently sent a letter to the Park Department asking for permission to fence and charge admission to A. Price Woodard Park during River Festival 2008. Kupper said that the request would be presented to the City Council on January 15, 2008. The special ordinance will allow WFI to gate the park down to the Hyatt lawn, but not down to the River, and the fence will be approx 5 or 6 ft. tall. El Zocolo Kupper said that he is scheduled to meet with La Familia organization members next week and that they are no longer a part of El Zocolo. He said that no one from El Zocolo has ever contacted him regarding the agreement to use the maintenance building at Evergreen Park. Off-Road Motorsports Park Kupper said that staff presented the Off-Road Motorsports Venue project to all 6 DABs and gained approval from each with the exception of DAB III. Kupper said their next action is to take the recommendation to the City Council approval to apply for the RTP Grant application and continue with additional research on the proposed site. 6. Issues on the Horizon No Items. 7. Adjourn Miller adjourned at approximately 5 p.m. ___________________________________ Janet L. Miller, President ATTEST: _______________________________ Myca J. Bunch, Recording Secretary Board of Park Commissioners January 14, 2008 1