Wichita, Kansas February 26, 2007 10:00 a.m., Monday Board Room - City Hall MINUTES - BOARD OF BIDS AND CONTRACTS* The Board of Bids and Contracts met with Shirley Rogers, Administrative Supervisor, Department of Public Works in the Chair; Trinh Bui, Senior Budget Analyst, Finance/Budget, representing the Budget Officer; Cheryl Busada, Controllers Office, representing the Director of Finance; and Janis Edwards, Deputy City Clerk, present. Minutes of the regular meeting dated, February 12, 2007, were read and on motion approved. Bids were opened February 16 and 23, 2007, pursuant to advertisements published on: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications (Exhibit Attached). 20" Water Main in Woodlawn, north of Kellogg to 2nd Street North (448-90120/633775/132720) Reject Bids 2007 Sanitary Sewer Reconstruction, Phase 3 various locations east of Maize, south of 13th Street North (468-84308/620471/667589) Traffic to be maintained during construction using flagpersons and barricades. (District IV,V,VI) WB Carter Construction - $192,320.00 (Negotiated to Engineer's Estimate) Main 23 Four Mile Creek Sewer to serve Monarch Landing Addition north of 21st Street North, west of 159th Street East (468-84316/744211/480899); AND Lateral 1, Main 23 Four Mile Creek Sewer to serve Monarch Landing Addition north of 21st Street North, west of 159th Street East (468-84317/744212/480900); AND Water Distribution System to serve Monarch Landing Addition north of 21st Street North, west of 159th Street East (448-90275/735348/470021) Does not affect existing traffic. (District II) Utility Contractors - $817,885.00 (Total aggregate bid) Lateral 25, Main 19 Southwest Interceptor Sewer to serve Tyler's Landing 3rd Addition south of 37th Street North, east of Tyler (468-84064/744210/480898) Does not affect existing traffic. (District V) Utility Contractors - $179,164.00 Stormwater Sewer Improvements at 21st Street North & Valleyview south of 21st Street West, east of Maize Road (468-84198/660517/855107) Traffic to be maintained during construction using flagpersons and barricades. (District V) Utility Contractors - $232,422.00 Storm Water Drain #311 to serve Northcrest Addition south of 53rd Street North, east of Meridian (468-84260/751435/485326) Does not affect existing traffic. (District VI) Bob Bergkamp Construction - $156.120.00 Central & Oliver Intersection Improvements (472-84362/706950/636184/620472/206416 /777575/667590) Traffic to be maintained during construction using flagpersons and barricades. (District I,II) Lafarge North America - $1,270,505.25 2007 Contract Maintenance Thermal Crack Repair north of 63rd Street South, east of 135th Street West (472-84509/132720/N/A) Traffic to be maintained during construction using flagpersons and barricades. (District I,II,IV,V) PP & J Construction - $220,800.00 (Engineer's Estimate) Park Lighting for Linwood, Orchard, Sycamore & Park Villa (47284294/785050/785094/785095/785096) Reject Bids Street Paving and Storm Water Improvements to Mascot Avenue north of 29th Street North, west of Arkansas (472-84298/765970/490085) Traffic to be maintained during construction using flagpersons and barricades. (District VI) Kansas Paving Company - $188,894.50 McKnight Water Main Replacement, Phase II north of Douglas, east of Broadway (448-89812a/636154) Reject Bids Bellechase from the east line of 127th Street East to the east line of Bellechase Addition; Spring Valley from the east line of 127th Street East to the east line of Bellechase Addition; Horseback from the north line of Bellechase to the south line of Spring Valley; Horseback Court from the west line of Horseback; Horseback Court from the east line of Horseback; Horseback Circle from the north line of Spring Valley; Bellechase Court from the north line of Bellechase, and Sidewalk on one side of all through, non cul-de-sac streets to serve Bellechase Addition north of Harry, east of 127th Street East (472-84426/766113/490130) Does not affect existing traffic. (District II) Cornejo & Sons Construction - $319,890.99 Lateral 2, Main 15, Sanitary Sewer #23 to serve Northgate Addition north of 53rd Street North, west of Meridian (468-84248/744213/480901) Does not affect existing traffic. (District VI) Nowak Construction - $276,563.00 Lateral 402 Four Mile Creek Sewer to serve Terradyne West Addition north of Central, west of 159th Street East (468-84261/744203/480891) Does not affect existing traffic. (District II) Nowak Construction - $114,094.50 Storm Water Sewer #626 to serve Tyler's Landing 3rd Addition south of 37th Street North, east of Tyler (468-84298/751436/485327) Does not affect existing traffic. (District V) Nowak Construction - $268,011.50 The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. PARK AND RECREATION DEPARTMENT/RECREATION DIVISION:Watson Park Improvements Train Track Ext. Laser Contracting Inc - $473,802.70 (Base Bid) $12,000.00 (Alternate 2) $6,840.00 (Alternate 3) $4,000.00 (Alternate 4) $1,000.00 (Alternate 5) WATER PRODUCTION AND PUMPING DIVISION: Liquid Chlorine (Bulk Delivery). No Bids Received WATER AND SEWER DEPARTMENT/PRODUCTION AND PUMPING DIVISION: Well Chemical Rehabilitation. Layne Western Company* - $29,652.00 (Base Bid) $1,250.00 (Option 1) $2,850.00 (Option 3) $900.00 (Option 4) *Estimate-Contract approved on unit cost basis; refer to attachment HOUSING AND COMMUNITY SERVICES/PUBLIC HOUSING DIVISION: Interior and Exterior Modifications of 2 Houses. Roof Mechanics Inc. - $30,000.00 HOUSING AND COMMUNITY SERVICES/PUBLIC HOUSING DIVISION: Interior and Exterior Modifications of 1 House. Roof Mechanics Inc. - $22,000.00 TWO VARIOUS DEPARTMENTS, BOARDS AND AGENCIES: Automotive and Commercial Batteries. Allied Battery Supply Company* - $69,081.50 (Base Bid) <-$450.00> (Deduct, Option 1) <- $11,200.00> (Deduct, Option 2) *Estimate - Contract approved on unit cost basis; refer to attachments. PARK DEPARTMENT/GOLF DIVISION: Herbicides, Fertilizer, Fungicides. Van Diest Supply Company* - Groups 1,3,7,10,13,15,16,18,19,22,24,27,28,29, 30,32,& 36 Estes Inc.* - Groups 2 & 26 Helena Chemical Company* - Groups 4,9,14 & 33 BWI Springfield* - Groups 5 & 17 Lawrence Pest Control Company Inc.* - Group 6 Lesco Inc* - Groups 8,11,12 & 31 Grass Pad* - Groups 20,21 & 34 Gard'n Wise Distribution Inc.* - Group 23 Supreme Truf Products Inc.* - Group 25 Quaility Turf* - Group 35 *Refer to attachment for Group Costs. VARIOUS DEPARTMENTS, VARIOUS BOARDS AND AGENCIES: Ballast and Ballast Kits. Star Electric Supply Inc.* - $20,203.85 *Estimate - Contract approved on unit cost basis; refer to attachments. WICHITA AIRPORT AUTHORITY/AIRPORT OPERATIONS DIVISION: Tractor & Mower. Conrady Western Inc. - $43,384.00 (Group 1, Base Bid) Sellers Equipment Inc. - $28,590.00 (Group 2) WATER AND SEWER DEPARTMENT/WATER DISTRIBUTION DIVISION: Custom Setter, Monitor Cover and Meter Box. HD Supply Waterworks - $51,038.40 (Group 1) Water Products Inc. - $4,140.00 (Group 2) PARKS AND RECREATION DEPARTMENT/AQUATIC DIVISION: Waterslide Aley Swimming Pool. United Industries Inc. - $42,137.50 AIRPORT/ENGINEERING: Jabara Airport Paving, gGrading, Drainage. Cornejo & Sons Inc. - $270,873.25 (Base Bid) VARIOUS DEPARTMENTS/DIVISIONS: Dump Trucks, Step Van, Aerial Trucks. Two (2) Additional Dump Trucks Base Bid with Options 2,3,4,5 & 6* - $187,214.00 (Total Bid) *Refer to attachment for Unit Costs. WATER AND SEWER DEPARTMENT/CUSTOMER SERVICE DIVISION: Oracle Licenses and Support Fees/RQ700349 Water Department/8th Floor. Mythics* - $136.077.00 *Purchase utilizing Government Entities Contracts, Cooperative Contracts and Agreements/Ordinance No. 38-122 Section 2.64.020 (j) LAW DEPARTMENT: Herman Miller System Furniture Law Department/13th Floor. John Marshall Company* - $55.830.00 *Purchase utilizing Government Entities Contracts, Cooperative Contracts and Agreements/Ordinance No. 38-122 Section 2.64.020 (j) The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid. ANNUAL BID BONDS: The Shirley Rogers, Administrative Supervisor, Department of Public Works reported that Dondlinger and Sons Construction Co., Inc. submitted an Annual Bid Bond, written by the Federal Insurance Company in the amount of $2,000.000.00, and dated January 23, 2007, as bid security for items bid on by the Principal. In the event the total of such bid or bids exceeds the maximum amount which the bond will cover in accordance with the specifications at any one time, then sufficient bid security will be required. The bond was approved as to form by the Legal Department. On motion the Board recommended that the annual bid bond be approved. On motion the Board of Bids adjourned. __________________________________ Shirley Rogers, Administrative Supervisor, Department of Public Works _______________________________ Janis Edwards Deputy City Clerk * www.wichita.gov - For detail bid tabulation information regarding this document: Under Top-E Services: Click "Electronic Procurement" Under Site Menu: Click "Bid Results"