Wichita, Kansas June 4, 2007 10:00 a.m., Monday Conference Room, 12th Floor MINUTES - BOARD OF BIDS AND CONTRACTS* The Board of Bids and Contracts met with Shirley Rogers, Administrative Supervisor, Department of Public Works in the Chair; Jay Newton, Capital Improvement Coordinator, Finance/Budget, representing the Budget Officer; Cheryl Busada, Controllers Office, representing the Director of Finance; and Janis Edwards, Deputy City Clerk, present. Minutes of the regular meeting dated May 21, 2007, were read and on motion approved. Bids were opened May 18, 2007, pursuant to advertisements published on: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications (Exhibit Attached). 2007 Sanitary Sewer Reconstruction Phase 5, north of Pawnee, east of Seneca, (468-84355/620478) Bids Rejected 37th Street North, Ridge Port North 4th Addition, (472-83411/766144) Bids Rejected Victoria Court from Victoria south to and including the cul-de-sac to serve Lots 30 through 43, Block C; Pattie, north from Maywood to the south line of Lot 26, Block B; Maywood, from the west line of Lot 19, Block B east to Victoria; Victoria from 55th Street South, north to the south line of Lot 10, Block E; Maywood Court from Maywood, south to and including the cul-de-sac; Sidewalk along one side of Pattie, Maywood and Victoria to serve Rivendale Addition north of 55th Street South, west of Hydraulic (472-83868/766126/490144) Does not affect existing traffic. (District III) Cornejo & Sons Construction - $547,979.00 Lateral 403 FMCS, Water Distribution System; Belle Terre South 2nd Addition(468-84311/744222/448-90274/735356) Bids Rejected 2007 Contract Maintenance Mill and Overlay Phase 2, south of 45th Street North, east of 135th Street West; (472-84516/132720/620469/133116) Bids Rejected Tyler Road Mill & Overlay from Cowskin Bridge north of Yosemite to south side of Harry Street including Turn Lanes Tyler, Yosemite to Harry (472-84475/706961/206427) Traffic to be maintained during construction using flagpersons and barricades. (District IV) Cornejo & Sons Construction* - $620,000.00 *Engineer's Estimate Athenian from the south line of 51st Street North to the south line of Lot 8, Block 2; Athenian Court, from the east line of Athenian through and including the cul-de-sac to serve Valencia Addition south of 53rd Street North, east of Meridian (472-84473/766137/490155) Does not affect existing traffic. (District VI) Kansas Paving Company - $152,323.50 2007 Contract Maintenance Planeview ROW Repair north of 31st Street South, east of Hillside (472-84518/132720/) Traffic to be maintained during constructions using flagpersons and barricades. (District III) Lafarge North America* - $105,741.00 *Engineer's Estimate Lateral 404 Four Mile Creek Sewer to serve Willow Creek Estates Addition (south of Harry, east of Greenwich) (468-84338/744228/480916) Does not affect traffic. (District II) Nowak Construction - $195,844.00 Planeview Football Field (472-84503/785065) Bids Rejected 2007 Contract Maintenance, Bridge Rail rehab Phase I, K-15 over Wichita Drainage Canal and Mosley over Chishom Creek (472-84558/132720) Bids Rejected Storm Water Drain #320 to serve Krug South Addition (south of 21st Street North, west of 143rd Street East) (468-84327/751440/485331) Storm Water Sewer #628 to serve Krug South Addition (south of 21st Street North, west of 143rd Street East) (468-84325/751441/485332) Does not affect existing draffic. (District II) Nowak Construction - $222,449.50 (Group 1) $22,997.70 (Group 2 Alt 1) $12,709.10 (Group 3 Alt 2) $384,217.70 (Group 4) $642,374.00 Bid Total 2007 KLINK 1R Resurfacing FY 2007 (US-54 Kellogg: 2123 W CL of Webb Road to EL of 127th St. E.) (north of Harry Street, east of Woodlawn) (54-87 U-2060-01/472-84582/706962/206428) Traffic to be maintained during construction using flagpersons and barricades. (District II) Cornejo and Sons Construction* - $742,800.00 *Engineer's Estimate *Upon KDOT Approval 2007 Contract Maintenance Mill & Overlay Phase 2 (south of 45th Street North, east of 135th Street West) (472-84516/132720/620469/133116/) Traffic to be maintained during construction using flagpersons and barricades. (District I,II,III,IV,VI) Kansas Paving Company* - $872,519.00 *Engineer's Estimate 37th Street North from the major entrance serving Lot 1, Ridge Port North 2nd Addition, east to the drive constructed for Lot 1, Block D to serve Ridge Port North 4th Addition (south of 37th Street North, east of Ridge) (472-83411/766144/490162) Traffic to be maintained during construction using flagpersons and barricades). (District V) Cornejo and Sons Construction - $105,667.50 The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. ` WATER UTILITIES DEPARTMENT/SEWAGE TREATMENT DIVISION: Elec Power System Eval Maintenance Testing ST. Independent Electric - $16,396.00 PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Sidewalk Repair. Defer one week PUBLIC WORKS DEPARTMENT /FLEET MAINTENANCE DIVISION: Combo High Pressure Cleaner and Vac. J & D Equipment Inc. - $287,130.80 (Base Bid) <$98,000.00> (Group 1 Option 1) $3095.00 (Group 1 Option 2) $110.00 (Group 1 Option 3) $1,100.00 (Group 1 Option 4) $1,155.00 (Group 1 Option 5) No Charge (Group 1 Option 6) VARIOUS DEPARTMENTS, BOARDS AND AGENCIES: Roll Tissue, Paper Towels. Southwest Paper Company, Inc.* Group 1 $11,151.00** Lafe T Williams &Associates * Group 2 $9,705.00 Xpedx * Group 3 $5,235.00 Massco, Inc.* Group 4 $7,168.75 Southwest Paper Company, Inc*. Group 5 $25,494.00** American Fun Food Company, Inc.* Group 6 $8,532.00 Xpedx * Group 7 $3,192.00 Southwest Paper Company, Inc.* Group 8 $10,495.00** Xpedx * Group 9 $5,990.00 Lafe T Williams & Associates* Group 10 $1,288.00 Xpedx * Group 11 $929.25 **2%-10 Billing terms *Estimate - Contract approved on unit cost basis; refer to attachments. POLICE DEPARTMENT: Ballistic Safety Equipment. Defer one week The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid. ANNUAL BID BONDS: The Shirley Rogers, Administrative Supervisor, Department of Public Works reported that Conspec, Inc. dba Kansas Paving, submitted an Annual Bid Bond, written by the Employers Mutual Casualty Company in the amount of $100,000, and dated December 8, 1999, as bid security for items bid on by the Principal. In the event the total of such bid or bids exceeds the maximum amount which the bond will cover in accordance with the specifications at any one time, then sufficient bid security will be required. The bond was approved as to form by the Legal Department. On motion the Board recommended that the annual bid bond be approved. On motion the Board of Bids adjourned. __________________________________ Shirley Rogers, Administrative Supervisor, Department of Public Works _______________________________ Janis Edwards Deputy City Clerk * www.wichita.gov - For detail bid tabulation information regarding this document: Under Top-E Services: Click "Electronic Procurement" Under Site Menu: Click "Bid Results" ?? ?? ?? ?? 1