Wichita, Kansas
May 7, 2007
10:00 a.m., Monday
Conference Room, 12th Floor


MINUTES - BOARD OF BIDS AND CONTRACTS*

The Board of Bids and Contracts met with Shirley Rogers, Administrative Supervisor, Department of Public Works in the Chair; Jay Newton, Capital Improvement Coordinator, Finance/Budget, representing the Budget Officer; Cheryl Busada, Controllers Office, representing the Director of Finance; and Patsy Eichacker, Deputy City Clerk, present.


Minutes of the regular meeting dated April 30, 2007, were read and on motion approved.

Bids were opened May 4, 2007, pursuant to advertisements published on:

PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications  (Exhibit Attached).

Pawnee Backyard Drainage-Pawnee Mesa Addition (468-84152/751419).

	Bids rejected.

2007 Contract Maintenance KLINK 1R Resurfacing FY 2007 - north of Harry Street, east of Woodlawn (472-84528/706962).

	Bids rejected.

Westlakes Courts serving Lots 14 through 41, Block 4, from the south line of Westlakes Parkway to and including the cul-de-sacs to serve Fox Ridge Addition (north of 29th Street North, east of Maize) (472-84470/766119/490137)  Does not affect existing traffic.  
(District V)
	
Kansas Paving Company - $165,114.00

Athenian from the south line of 51st Street North to the south line of Lot 8, Block 2; Athenian Court, from the east line of Athenian through and including the cul-de-sac to serve Valencia Addition - south of 53rd Street North, east of Meridian  (472-84473/ 766137/490155) (District VI)

	Bids rejected



The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate.

On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate.

WATER DEPARTMENT/WATER DISTRIBUTION DIVISION: Waterwork Supplies.

	Wichita Winwater Works - $57,305.20* (Group 1-Total base bid)

	Water Products Inc. - $12,734.89* (Group 2-Total base bid)

	HD Supply Waterworks - $8,255.55* (Group 3-Total base bid)

	Wichita Winwater Works - $223,302.85* (Group 4-Total base bid)

	Water Products Inc. - $2,643.88*(Group 5-Total base bid)

	HD Supply Waterworks - $8,690.00* (Group 6-Total base bid)

	Municipal Supply Inc. - $14,979.00* (Group 7-Total base bid)
		*Estimate - Contract approved on unit cost basis; refer to attachments.

HOUSING & COMMUNITY SERVICES DEPARTMENT/PUBLIC HOUSING DIVISION: Interior Modifications - 2607 North Ash.

	Arambula Construction Co. Inc. - $18,590.00 (Total bid)

WICHITA PUBLIC LIBRARY DEPARTMENT: Janitorial Services - Branch Libraries.

	His & Hers Cleaning - $33,156.05* (Total bid)
		*Estimate - Contract approved on unit cost basis; refer to attachments.

PARK & RECREATION DEPARTMENT/RECREATION DIVISION: Football Field Development.

	Spring Creek Services - $38,864.00 (Alternate Bid #2)
					   $  8,755.00 (Option 1)

WATER UTILITIES DEPARTMENT/SEWAGE TREATMENT DIVISION: Riding Front Deck Mower-4 x 2.

	Defer one week

WATER & SEWER DEPARTMENT/CUSTOMER SERVICE DIVISION: Two Seven Passenger Mini-Vans. 

	Parks Motor - $46,020.00*
*Purchases under Ordinance No. 35-856, Section 2.64.020 (d) - No Bids Received.  In those instances when no bids have been received after formal advertising, the Purchasing Manager is authorized to negotiate those purchases subject to ratification and approval by the Governing Body.

IT/IS DEPARTMENT: Storage Area Network Replacement System/RQ700789-IT/IS Department Ninth Floor.

	Dell - $233,000.00 (Per State of Kansas Contract #07979)
		*Purchases utilizing Government Entities Contracts, Cooperative Contracts 
		 and Agreements - Ordinance No. 38-122 Section 2.64.020 (j).

IT/IS DEPARTMENT: StorServer for Airport/RQ700791-IT/IS Department-Ninth Floor.

	Dataedge - $43,000.00 (Per State of Kansas Contract)
		*Purchases utilizing Government Entities Contracts, Cooperative Contracts 
   and Agreements - Ordinance No. 38-122 Section 2.64.020 (j).

The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid.

On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid.

On motion the Board of Bids adjourned.

__________________________________
Shirley Rogers, Administrative Supervisor, Department of Public Works

_______________________________
Patsy Eichacker
Deputy City Clerk


* www.wichita.gov - For detail bid tabulation information regarding this document:
Under Top-E Services:	Click "Electronic Procurement"
Under Site Menu: 	Click "Bid Results"
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