Wichita, Kansas
October 3, 2005
10:00 a.m., Monday
Board Room - City Hall


MINUTES - BOARD OF BIDS AND CONTRACTS*

The Board of Bids and Contracts met with  Shirley Rogers, Administrative Supervisor, Department of Public Works in the Chair; Rodney Ellenz, Controllers Office, representing the Director of Finance; Kendall Niquette, Budget Analyst, representing the Budget Office; Angela Krummel, Neighborhood Assistant, representing the City Manager; and Patsy Ellis, Deputy City Clerk, present.

Minutes of the regular meeting dated September 26, 2005, were read and on motion approved.

Bids were opened September 30, 2005, pursuant to advertisements published on:

PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications  (Exhibit Attached).

Parking Lot at Park Maintenance Facility at 1245 South McLean - west of McLean, south of Harry.  (472-84197/785048/395180)  Traffic to be maintained during construction using flagpersons and barricades.  (District IV)

	Kansas Paving Company - $341,548.50

2000 KLINK Street Resurfacing, Diamond Griding & Shoulder Repair on US 54/US400 - Kellogg from 111th Street West to 119th Street West.  (472-84160/132718)

	Bids rejected

2005 Sanitary Sewer Reconstruction (Planeview), Phase 10 - south of Pawnee, east of Hillside.  (468-83890/622241/644349)  Traffic to be maintained during construction using flagpersons and barricades.  (District III)

	WB Carter Construction - $66,000.00

2005 Sanitary Sewer Rehabilitation, Phase E - various locations between 29th Street North and MacArthur and between Maize and Woodlawn.  (468-84070/620443 /665563)  Traffic to be maintained during construction using flagpersons and barricades. 
(Districts I,III,IV,V,VI)

	Utility Maintenance Contractors LLC - $230,449.00

Pagent Street Drainage Improvements to serve Rockwood 6th Addition - south of Central, west of Rock Road.  (468-84075/660498/854108)  Traffic to be maintained during construction using flagpersons and barricades.  (District II)

	WB Carter Construction - $123,100.00

Stormwater Drain #253 to serve Southern Ridge 3rd Addition - south of Pawnee, west of Maize.  (468-83968/751406/485297)  Does not affect existing traffic.  
District V)

	Duling Construction - $468,178.55

Lateral 5, Main 19, Southwest Interceptor Sewer - Northridge Plaza Addition.  (468-83451/744139)

	Bids rejected

Water Distribution System to serve Northridge Plaza Addition - north of 37th Street North, west of Ridge Road.  (448-89696/735270/470941)  Does not affect existing traffic.  (District V)

	Dondlinger & Sons - $159,578.00

Water Distribution System to serve North Ridge Village Addition (north of 37th Street North, west of Ridge.  (448-90061/735257/470928)  Does not affect existing traffic.  (District V)

	Nowak Construction - $71,510.01

The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate.

On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate.


WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: Vertical Line Shaft Turbine Pump.

	Bids rejected


POLICE DEPARTMENT/SUPPORT SERVICES DIVISION: Tasers.

	Ed Roehr Radio Safety Products - $296,706.70* (Group 1 total net bid)

	*Estimate - Contract approved on unit cost basis; refer to attachments.

INFORMATION TECHNOLOGY (IT/IS)DEPARTMENT/OPERATIONS DIVISION: End of Quarter Server Purchases/RQ501949.

	Dell Marketing* - $113,435.24 (WSCA Contract Pricing 92-00151 Contract 
						Number: 01530)

	*Purchases utilizing Government Entities Contracts, Cooperative 
	 Contracts and Agreements - Ordinance No. 38-122 Section 2.64.020 (j).

PUBLIC WORKS DEPARTMENT/BUILDING SERVICES DIVISION: Celebration Plaza Fountain Enhancements.

	Hahner Foreman & Harness Inc. - 	$104,630.00 (Group 1 total base bid)
		$  25,564.00 (Group 1 Alternate A)
		$130,194.00 Total

The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid.

On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid.


ANNUAL BID BOND:

Shirley Rogers, Administrative Supervisor, Department of Public Works, submitted an Annual Bid Bond, for Utility Maintenance Contractors, L.L.C., written by the Travelers Casualty and Surety Company of America, in the amount of One-Hundred Thousand Dollars ($100,000), and dated September 26, 2005, as bid security for items bid on by the Principal.  In the event the total of such bid or bids exceeds the maximum amount which the bond will cover in accordance with the specifications at any one time, then sufficient bid security will be required.  The bond was approved as to form by the Legal Department.

On motion the Board recommended that the annual bid bond be approved. 




On motion the Board of Bids adjourned.

__________________________________
Shirley Rogers, Administrative Supervisor, Department of Public Works;

_______________________________
Patsy Ellis
Deputy City Clerk

* www.wichita.gov - For detail bid tabulation information regarding this document:
Under Top-E Services:	Click "Electronic Procurement"
Under Site Menu: 	Click "Bid Results"
	Click "Bid Tabulation"