Wichita, Kansas January 8, 2007 10:00 a.m., Monday Board Room - City Hall MINUTES - BOARD OF BIDS AND CONTRACTS* The Board of Bids and Contracts met with Shirley Rogers, Administrative Supervisor, Department of Public Works in the Chair; Jay Newton, Capital Improvement Coordinator, Finance/Budget, representing the Budget Officer; Cheryl Busada, Controllers Office, representing the Director of Finance; and Janis Edwards, Deputy City Clerk, present. Minutes of the regular meeting dated, December 18, 2006, were read and on motion approved. Bids were opened December 22, 2006, December 29, 2006, and January 5, 2007, pursuant to advertisements published on: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications (Exhibit Attached). Kellogg/Rock (US-54, US-400) Mainline and Bridges from Governeour to Cypress, not including the Eastern Bridge; (472-84457/702349/401363) Traffic to be maintained during construction using flagpersons and barricades. (District II) Wildcat Construction - $46,897,159.90 (Base Bid) $628,000.00 (Add Alternate) $47,525,159.90 Water Line along West Street, from 47th Street South to approximately 1/3 mile north of 47th Street South; (448-89939/633958/754826) Traffic to be maintained during construction using flagpersons and barricades. (District IV) Dondlinger & Sons Construction - $63,480.00 Lateral 3, Main 6 Cowskin Interceptor Sewer to serve Turkey Creek 2nd Addition north of Pawnee, west of 119th Street West; (468-83820/744197/480885) Does not affect existing traffic. (District V) Dondlinger & Sons Construction - $118,496.00 143rd Street East from 21st Street North to the north line of 24th Street North, Krug North, Krug North 2nd and East Side Community Church 2nd Additions; (472-83979/766115) Bids Rejected Lateral 39, Main 1 CIS Water Distribution System Rainbow Lakes West Addition; (468-84168/480868/448-90195/470991) Bids Rejected Water Distribution System to serve Turkey Creek 2nd Addition north of Pawnee, west of 119th Street West; (448-89963/735334/470007) Does not affect existing traffic. (District IV) WBW Contractors - $53,954.00 Wichita Transit Bus Passenger Bench & Shelter Installation, Phase I north of 47th Street South, east of 135th Street West; (472-84485/629550/629551/616004/616005) Traffic to be maintained during construction using flagpersons and barricades. (District I,II,III,IV,V,VI) Hahner Foreman & Harness - $173,240.60 UPRR Drainage Improvements, Intersection of Harry Street and Meade; (468-84219/751429/636180) Bids Rejected Doonan Storm Water Sewer Extension, Autocraft Addition and Unplatted Tract; 468-84297/660491 Bids Rejected Two-Lane Asphalt Mat on 143rd Street East, from the north line of 21st Street North to the north line of 24th Street North to serve Krug North, Krug North 2nd, & East Side Community Church 2nd Additions 143rd Street East, north of 21st Street North; (472-83979/766115/490132) Traffic to be maintained during construction using flagpersons and barricades. (District II) Cornejo & Sons Construction - $152,759.70 The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. HOUSING & COMMUNITY SERVICES DEPARTMENT/PUBLIC HOUSING DIVISION: Interior & Exterior Modifications of 2 Houses. Bids Rejected WATER & SEWER DEPARTMENT/SEWAGE TREATMENT DIVISION: Biofilter Media Replacement. No Bids Received PUBLIC WORKS DEPARTMENT/FLEET MAINTENANCE DIVISION: 56 HP Rubber Tired Tractors. Wichita Tractor Company - $248,250.00 (Base Bid) No charge (Group 1/Option 1) <-$82,750.00> (Group 1/Option 3 Deduct) PUBLIC WORKS DEPARTMENT/FLEET MAINTENANCE DIVISION: Crawler Dozer. Foley Equipment Company* - $417,700.00 (Base Bid) $3,830.00 (Group 1 Option 1) $7,500.00 (Group 1 Option 4) *One (1) Additional Unit @ Same Unit Cost Base Bid @ $417,700.00 Add Option 1 @ 3,830.00 and Option 4 @ $7,500.00 PUBLIC WORKS DEPARTMENT/FLEET MAINTENANCE DIVISION: Dump Trucks, Step Van, Aerial Trucks. Altec Industries Inc* - $78,437.00 *One (1) Additional Unit @ Same Unit Cost $78,437.00 each The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid. ANNUAL BID BONDS: Shirley Rogers, Administrative Supervisor, Department of Public Works reported that Snodgrass & Sons Construction Co., Inc. submitted an Annual Bid Bond, written by the Fidelity and Deposit Company of Maryland in the amount of 5% but in no event to exceed $200,000.00, and dated December 22, 2006, as bid security for items bid on by the Principal. In the event the total of such bid or bids exceeds the maximum amount which the bond will cover in accordance with the specifications at any one time, then sufficient bid security will be required. The bond was approved as to form by the Legal Department. Shirley Rogers, Administrative Supervisor, Department of Public Works reported that Midlands Contracting, Inc., submitted an Annual Bid Bond, written by the Travelers Casualty and Surety Company of America in the amount of 5% of Bid Price, and dated December 11, 2006, as bid security for items bid on by the Principal. In the event the total of such bid or bids exceeds the maximum amount which the bond will cover in accordance with the specifications at any one time, then sufficient bid security will be required. The bond was approved as to form by the Legal Department. On motion the Board recommended that the annual bid bonds be approved. On motion the Board of Bids adjourned. __________________________________ Shirley Rogers, Administrative Supervisor, Department of Public Works _______________________________ Janis Edwards Deputy City Clerk * www.wichita.gov - For detail bid tabulation information regarding this document: Under Top-E Services: Click "Electronic Procurement" Under Site Menu: Click "Bid Results"