Wichita, Kansas June 27, 2005 10:00 a.m., Monday Board Room - City Hall MINUTES - BOARD OF BIDS AND CONTRACTS* The Board of Bids and Contracts met with Shirley Rogers, Administrative Supervisor, Department of Public Works in the Chair; Steve Coberley, Controllers Office, representing the Director of Finance; Kendall Niquette, Budget Analyst, representing the Budget Office; Angela Krummel, Neighborhood Assistant, representing the City Manager; and Joyce Kirk, Secretary to the City Clerk, present. Minutes of the regular meeting dated, June 20, 2005, were read and on motion approved. Bids were opened June 24, 2005, pursuant to advertisements published on: PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: Sewers, Paving and Water Mains as per specifications (Exhibit Attached). Lateral 1 Main 10 Northwest Interceptor Sewer to serve Northwest YMCA Addition - north of 21st Street North, west of 135th Street West. (468-83957 /744111/480799) Utility Contractors - $53,896.00 8 Inch Water Line to serve Northwest YMCA Addition - north of 21st Street North, west of 135th Street West. (448-90044/735244/470915) Wilks Underground - $8,973.75 24 Inch Water Line to serve Northwest YMCA Addition - north of 21st Street North, west of 135th Street West. (448-90043/735243/470914) Mies Construction - $202,775.00 Storm Water Sewer #617 to serve Reed's Cove Addition - south of 21st Street North, east of 127th Street East. (468-84029/751404/485295) Utility Contractors - $84,530.00 Water Distribution System to serve Shadow Woods Addition - north of Maple, west of 135th Street West. (448-89793/735255/470926) McCullough Excavation - $34,800.00 2005 Contract Maintenance Bridge Deck Resurfacing: Maize Bridge from north of Maple to south of Central, and Hydraulic Bridge north of 39th Street North to south of I-254 - north of Maple, east of Maize. (472-84163/132718/) Dondlinger and Sons - $213,039.25 45th Street South from the west line of Lulu to the west line of Hydraulic to serve South Hydraulic Park Addition - north of 47th Street South, west of Hydraulic. (472-83909/765893/490006); AND Lulu from the north line of 45th Street South to the south line of 44th Street South to serve South Hydraulic Park Addition - north of 47th Street South, west of Hydraulic. (472-83910/765892/490005) Cornejo and Sons Construction - $261,474.00 (Total aggregate bid) Auburn Hills from the south line of Lot 49, block B, north to the south line of Lot 42, Block B; Auburn Hills Court from the north line of Auburn Hills to and including the cul-de-sac, Lots 10 through 13, Block D; Auburn Hills Court from the south line of Auburn Hills to and including the cul-de-sac, Lots 42 through 50, Block B), and Sidewalk along one side of Auburn Hills to serve Auburn Hills 15th Addition - north of Kellogg, west of 135th Street West. (472-83931/765925 /490038);Monterey from the west line of Lot 37, Block B, north to the south line of Lot 19, Block B; Ocala from the south line of Lot 19, Block B, north to the west line of Lot 19, Block B, north to the west line of Monterey; and Sidewalk along one side of Monterey and Ocala to serve Auburn Hills 15th Addition - north of Kellogg, west of 135th Street West. (472-84145/765928/490041) Does not affect existing traffic; AND Auburn Hills, from the south line of Lot 49, Block B, south to the south line of the Plat to serve Auburn Hills 15th Addition - north of Kellogg, west of 135th Street West. (472-84146/765926/490039) Kansas Paving Company - $328,511.32* (Total aggregate bid) *Negotiated to Engineer's estimate Firefly Drive and Azure Lane from the south line of 13th Street North, south to and including the cul-de-sacs to serve Whistling Walk Estates Addition -south of 13th Street North, west of 119th Street West. (472-84111/765912 /490025); Lateral 6, Main 4 Northwest Interceptor Sewer to serve Whistling Walk Estates Addition - south of 13th Street North, west of 119th Street West. (468-84005/744124 /480812); Water Distribution System to serve Whistling Walk Estates Addition - south of 13th Street North, west of 119th Street West. (448-90071/735256/470927); AND Main 5 Interceptor, Pump Station and Force Main to serve Whistling Walk Estates Addition - south of 13th Street North, west of 119th Street West. (468-84039/624062 /651004) Traffic to be maintained during construction using flagpersons and barricades. (District V) Wildcat Construction - $1,868,920.00 (Total aggregate bid) The Purchasing Manager recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. On motion the Board recommended that the contracts be awarded as outlined above, subject to check, same being the lowest and best bids within the Engineer's construction estimate. WATER AND SEWER DEPARTMENTS:SEWER MAINTENANCE DIVISION: Velocity Flow Meters. Haynes Equipment Co. Inc.- $24,628.00 (Total Base Bid) <$ -1,500.00> (Group 1/Option 1/deduct) No Charge (Group 1/Option 2) $ 4,000.00 (Group 1/Option 3) $ 364.00 (Group 1/Option 4) $ 130.00 (Group 1/Option 5) $ 790.00 (Group 1/Option 6) $ 990.00 (Group 1/Option 7) $ 990.00 (Group 9/Option 8) PUBLIC WORKS DEPARTMENT/STREET MAINTENANCE/BUILDING MAINTENANCE AND BUILDING SERVICES DIVISION: Uniform Shirt Rental Aramark Uniform Services Inc - $19,759.60* (Group 1/Total Net Bid) FIRE DEPARTMENT/SAFETY DIVISION: Hurst Jaws of Life: Qty Description Model Number 9 Trimo Power Unit 363R201 9 Transformer 32 362R346 18 Diamond Tip (2 needed) 347R050 9 JL MOC II Cutter 362R392 9 JL60 Ram 257R099 9 JL30 Ram 257R097 9 Ram Extension Kit 101 R038 9 Chain & Shackle Kit 3640003 9 30' Hydraulic Hose Blue 353R153 9 30' Hydraulic Hose Green 353R090 9 30' Hydraulic Hose Orange 3530022 9 Hose Reel with 100' Orange Hose 542R041 27 Hydraulic Fluid (4 needed) 180R014 1 JL-8 Jackrabbit Tool System 3629014 1 Mini Cutter 362R265 Municipal Emergency Services/dba MES-KAN* - $246,623.60 (Total bid) *Purchases Utilizing Sole Source of Supply (Ordinance No. 35- 856 Section 2. (b) FIRE DEPARTMENT/SAFETY DIVISION: Seven Thermal Imaging Cameras and Accessories: 7 - 200155-107 Eagle 160 Camera w/digital F Temperature Readout 7 - 200159-01 Side Hand Strap Assembly 7 - 200235-01 Truck Mounted Charging System (TCS) assembly w/12 volt DC connector The Eagle Imager 160 Truck Charging System is designed to provide secure, firefighter ready accessibility to the thermal imaging camera. Ready-for-action access is enhanced with full .charging capabilities for the camera's on-board and spare batteries. Designed specifically for Scott's Eagle Imager 160 thermal imaging camera, the Truck Charging System permits user-selectable vertical or horizontal mounting inside a fire apparatus. The unit may also be easily wall-mounted in the station or service room. Each Mounting Kit includes: One camera neck/shoulder strap; one spare battery; and one TCS Operation & Maintenance Instructions. 7 - 595053 Operating & maintenance instructions 7 -AC Charging Cradle 7 - 31000366 AC Adapter 4 - 2 year Extended Warranty - The Eagle Imager comes with a one-year warranty on parts and labor. Municipal Emergency Services/dba MES-KAN* - $81,149.00 (Total bid) *Purchases Utilizing Sole Source of Supply (Ordinance No. 35- 856 Section 2. (b) The Purchasing Division recommended that the contracts be awarded as outlined above, same being the lowest and best bid. On motion the Board recommended that the contracts be awarded as outlined above, same being the lowest and best bid. ANNUAL BID BOND: Shirley Rogers, Administrative Supervisor, Department of Public Works, reported that Progressive Contractors, Inc. submitted an Annual Bid Bond, written by the Travelers Casualty and Surety Company of America, in the sum of five percent (5%) of the amount bid, and dated June 15, 2005, as bid security for items bid on by the Principal. In the event the total of such bid or bids exceeds the maximum amount which the bond will cover in accordance with the specifications at any one time, then sufficient bid security will be required. The bond was approved as to form by the Legal Department. On motion the Board recommended that the annual bid bond be approved. On motion the Board of Bids adjourned. __________________________________ Shirley Rogers, Administrative Supervisor, Department of Public Works; _______________________________ Joyce Kirk Secretary to the City Clerk * www.wichita.gov - For detail bid tabulation information regarding this document: Under Top-E Services: Click "Electronic Procurement" Under Site Menu: Click "Bid Results" Click "Bid Tabulation"