MINUTES OF THE MEETING OF THE CITY COUNCIL Wichita, Kansas, December 23, 1997 Tuesday, 9:00 A.M. The City Council met in regular session with Mayor Knight in the Chair. Council Members Lambke, Cole, Kamen, Rogers; present. *Council Members Ferris, Gale; absent. Chris Cherches, City Manager; Gary Rebenstorf, Director of Law; Pat Burnett, City Clerk; present. The invocation was given by Linda Munhall, Baha'i. The pledge of allegiance to the flag was participated in by the Council Members, staff, and guests. Minutes -- The minutes of the regular meeting of December 16, 1997, were -- approved approved 5 to 0. (Ferris, Gale; absent) AWARDS AND PRESENTATIONS PROCLAMATIONS Mayor Knight presented the Proclamations that were previously approved. NEW BUSINESS IRB - BG PRODUCTS, INC. PUBLIC HEARING AND ISSUANCE OF TAX-EXEMPT INDUSTRIAL REVENUE BONDS - BG PRODUCTS, INC. (District VI) Motion -- carried Knight moved that this Item be deferred two weeks. Motion carried 5 to 0. (Ferris, Gale; absent) IRB - 901, LLC. REINSTATE AND EXTEND LETTER OF INTENT FOR TAXABLE INDUSTRIAL REVENUE BONDS - 901, L.L.C. (District III) Chris Cherches City Manager reviewed the Item. Agenda Report No. 97-1159. On January 21, 1997, 901, L.L.C., was issued a Letter of Intent for Taxable Industrial Revenue Bonds in an amount not to exceed $7.9 million and on March 4, 1997, the City Council approved a 100% tax abatement on the project subject to an in lieu of tax payment of $26,415.48. The bonds will finance the acquisition and renovation of the facility located at George Washington and Lincoln (the 901 Building). The Letter of Intent initially expired on July 21, 1997 and on July 29, 1997, was reinstated and extended to December 21, 1997 subject to its original conditions. 901, L.L.C. is requesting again that the Letter of Intent be reinstated and extended for a sixth month period to June 21, 1998. The reason for requesting the extension is that 901, L.L.C. could not complete the arrangements for the financing by December 21, 1997 and needs that extra time to complete the arrangement for financing the project. 901, L.L.C. is a Kansas limited liability company formed in January, 1997 for the purpose of acquiring, owning, managing, operating and selling real estate. The Company was originally owned by Ablah Enterprises, Inc. and Ronald D. Ryan. Prior to completion of the renovations to the building, ownership of 901, L.L.C. was transferred to NationsBank. NationsBank, as a result, took over the construction of the project. Bond proceeds will be used to acquire and renovate the 901 Building, a three-story building with a basement containing 175,140 s.f. on 377,300 S.f. of land located at the intersection of George Washington Boulevard and Lincoln Street in southeast Wichita. The renovation of the building will include, but not be limited to: new fire sprinkler systems; plumbing; restrooms; exterior windows; HVAC units; reconditioned elevators; parking improvements; landscaping; exterior building improvements; fencing and a ground floor restaurant. Upon completion of the renovation, NationsBank (formerly Bank IV) will locate a Banking Call Center in the facility. The Center will provide service around-the-clock, 7 days a week, to the banks customers, regardless of their location. Wichita was selected as the site for the Call Center following a nationwide competition that included most of the major cities in the NationsBank system. NationsBank will create new employment for 200-300 persons during the first year of its operation and up to 400-600 persons by the end of the second year of operations. The renovations to the building are essentially complete and NationsBank's telephone center is up and running. The bonds will be privately placed with one or more institutional investors. The firm of Hinkle, Eberhart & Elkouri, L.L.C. will serve as bond counsel in the transaction. The project will be financed by bond proceeds as follows: USE OF BOND PROCEEDS Building Acquisition $1,100,000 Building Renovation 5,290,000 Issuance Costs (Legal Fees, etc.) 100,000 Other Costs (Architectural & Development) 625,000 Working Capital 785,000 Total: $7,900,000 901 L.L.C. will file an approved EEO/AA Plan and Water Conservation Plan with the City prior to the issuance of the bonds. 901. L.L.C. agrees to pay all costs of issuing the bonds and agrees to pay the City's $2,500 annual IRB administrative fee for the term of the bonds. 901, L.L.C. was approved for a 100% tax abatement of ad valorem property taxes on the project with an in lieu of tax payment equal to existing 1996 taxes on the facility which were $26,415.48. Under the City's Business Incentives Policy, the project would qualify for a 100% tax abatement. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Lambke moved that the Letter of Intent be reinstated and extended to June 21, -- carried 1998, subject to the original conditions. Motion carried 5 to 0. (Ferris, Gale; absent) *Council Member Gale present. (The Council proceeded to takeup the remainder of the Agenda and returned to Item No. 3 later in the meeting. Action is shown in Agenda order.) (Item No. 3) (Council Member Ferris present) KEEN KUTTER HOTEL KEEN KUTTER HOTEL DEVELOPMENT AGREEMENTS. Council Member Kamen declared a conflict of interest and left the Bench. Allen Bell Financial Projects Director reviewed the Item. Agenda Report No. 97-1160. On October 21, 1997, the City Council approved a Letter of Intent to enter into a development agreement and related agreements with Jack DeBoer, or entities controlled by him, for the purpose of redeveloping the historic Keen Kutter building in Old Town and converting it into a 107-room, limited service, extended-stay hotel. Negotiation of the development agreements has been completed and the developer is prepared to begin redevelopment of the Keen Kutter. To carry out the redevelopment project and operate the proposed hotel, Mr. DeBoer and Greg Kossover have formed an entity called The Hotel at Old Town, Inc.(referred to hereinafter as "Developer"). Under the terms of the Letter of Intent, the City committed to purchase the existing Keen Kutter property from its current owner and to contribute not to exceed $3.3 million toward the total cost of $9.5 million for constructing the proposed hotel. The City would continue to own the redeveloped property and lease it to The Hotel at Old Town, with a purchase option which can be exercised when the City's investment in the project has been repaid. In addition, the City would provide designated parking adjacent to the hotel and provide development assistance to facilitate the construction process. To formalize the terms of the Letter of Intent, the following documents are presented for City Council approval: _ Development Agreement _ Lease _ Real Estate Purchase Agreement DEVELOPMENT AGREEMENT The Agreement requires the Developer to design and construct a limited service, extended-stay hotel with at least 107 guest rooms, on a turn- key, design/build basis, subject to fast-track design approval by the City. Under the terms of the Agreement, the City will design and construct additional parking on the City-owned surface parking lot, immediately adjacent to the north of the Keen Kutter Building, a turn-in lane on Mosley Avenue in front of the hotel entrance, and a signalized crosswalk on First Street. A Notice to Proceed with construction will be issued by the City after all required documentation is in place relating to loan commitments, building permits, insurance/bonds, construction contracts, approved development budget and plan, pro forma operating projections, hotel management agreement and design and plans have progressed to levels acceptable to the City. Construction must be completed within 18 months of receiving the Notice to Proceed, barring delays beyond the control of the Developer. The City's related improvements must be completed prior to opening of the hotel. To defray the costs of the development of the hotel, the City agrees to contribute the amount of $3.3 million. The Developer agrees to pay all other costs relating to the hotel (not less than $6.2 million) from private debt and/or equity financing. In addition, the City will purchase the existing property from its current owner and pay the costs of building the related improvements mentioned above. Any savings left after completion of the hotel construction will be shared by the City and Developer, proportionately to their funding of the project. Monthly construction costs will be paid proportionately by the City and Developer, throughout the construction period. No development fees will be paid to the Developer. The development budget will include a $50,000 working capital reserve which cannot be used to cover other development costs. LEASE Once the development of the hotel is substantially completed, the City will lease the property to The Hotel at Old Town for a term of 50 years. The Lease also provides for designated parking for hotel guests in the parking facility located adjacent to the hotel, for which the Developer agrees to pay prevailing Old Town Parking District rates. The base rent for the hotel will be one dollar per year until the City's contribution has been repaid, at interest, through the payment of property taxes and transient guest taxes. After that, the base rent will be based on 10% of the land value of the property. If the Developer earns more than a 16% annual return on investment, an amount equal to 35% of cash flow remaining after such return is earned, will be paid to the City as additional rent. The lease is a triple-net lease in which the Developer will have full responsibility to pay all expenses relating to the use of the property, including maintenance costs, insurance and taxes. In addition, the Developer agrees to pay the City a "tax shortage rent" if the amount of real estate taxes payable in any year are less than those projected to be paid in the pro forma cash flow projection, until the City's contribution has been fully repaid. The City's interest in the lease is subordinated to the leasehold mortgage loan made to the Developer to finance the construction of the hotel. This gives the Developer's mortgage lender the right to foreclose on the property in the event of a default by the Developer. However, the lease gives the City the right of first refusal to meet the terms of any purchase offer if the lender acquires title to the property, or to discharge the defaulted loan by paying the balance owed. The Developer has the option to purchase the hotel land and improvements from the City for the amount the City paid for it ($150,000), once the City's contribution has been paid at interest. In the event the Developer sells the hotel to an unrelated party, approved by the City, prior to the full repayment of the City's contribution, the purchase option price will be increased at a rate of 3% per year for each year that the option is exercised in advance of 15 years from the beginning of the lease term. If the purchase option is exercised at the end of 15 years, the price will be $150,000. If it is exercised at the end of the first year, the option price will be $227,000. REAL ESTATE PURCHASE AGREEMENT The City agrees to purchase the existing Keen Kutter property from Keen Kutter, L.L.C. for the sum of $150,000. The purchase of the property is contingent on all conditions being met for the issuance of a Notice to Proceed with the construction of the hotel. The property will be sold to the City "as is" and the Seller makes no representations regarding its condition. The City's contribution to the construction of The Hotel at Old Town will be financed through the issuance of taxable general obligation bonds which are expected to be repaid over 15 years from the property taxes and transient guest taxes paid by the hotel. Funds for the purchase of the Keen Kutter property will come from the appropriated general fund reserve. General obligation bond financing for the related public improvements will be included in the Capital Improvement Program for 1998 funding. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Cole moved that the Agreements be approved and the Mayor be authorized to sign; -- carried and the Ordinance be placed on first reading. Motion carried 6 to 0. (Kamen absent) ORDINANCE An Ordinance authorizing the City of Wichita, Kansas, to issue certain general obligation bonds in a principal amount of not to exceed three million, three hundred thousand dollars ($3,300,000) exclusive of financing costs for the purpose of paying the cost of purchasing, acquiring, constructing, furnishing, and equipping a hotel located in the City of Wichita, Sedgwick County, Kansas, said hotel to be leased to the Hotel at Old Town, Inc.; authorizing the execution of a lease agreement by and between the City of Wichita, Kansas, and the Hotel at Old Town, Inc.; authorizing the execution of a development agreement by and between the City of Wichita, Kansas, and the Hotel at Old Town, Inc., introduced and under the rules laid over. (Council Member Kamen present) WATER/SEWER REPORTS WATER/SEWER DEPARTMENT REPORTS. *Council Member Ferris present. (a) Sewer System Response Plan. David Warren Director of Water and Sewer reviewed the Sewer System Response Plan. The Wichita sewer system features 8,616,400 feet of sewer pipe, 39,491 manholes, 960,100 feet of interceptor sewer pipe, 39 City operated lift stations, and 36 major flow basins. The system type and pipe materials were reviewed. The Sewer Response Plan monitored flow and rainfall, inspected manholes, and conducted smoke & dyed-water testing. Closed circuit television captured data from 1993 to the present regarding pipe condition, service connections, and identified/classified infiltration and structural defects. The sewer response plan objectives were to study areas chosen from priority problem areas, locate and remove from the sanitary system stormwater sources and groundwater sources, upgrade the system structure, improve the system capacity, and implement modern sewer record system. The methodology of the sewer response plan was: flow and rainfall monitoring, manhole inspections, smoke testing, dyed-water testing, CCTV inspection, and sump pump inspections. The sewer system lines have also been televised from 1994 to the present. Sump pumps are a significant source of infiltration and inflow. Focus of the sump pump inspections was on areas showing inflow from flow monitoring and the trend of illegal sump pump connections. Sump pump inspections were performed and 920 pumps were identified as connected to the sewer system. Of the 920, 380 sump pumps were confirmed and repaired, to date. Staff estimates that 20 percent of manholes are inaccessible for maintenance and emergencies due to being inadvertently buried by construction, landscaping, and development. Seven major parallel/replacement capacity improvement projects are finished or underway: upper Dry Creek, lower Dry Creek, Bennett south from Pawnee, Everett south from May, Ridgewood north of Pawnee, 9th and Glendale area, and Harry from Glendale to Pineridge. There are six additional capacity improvement projects planned: 60" along Southeast Boulevard south from Pawnee, WIS design and construction, 18" along Fabrique north of Skinner, relief sewer along south Armour, and Piatt and 19th to east Stadium Street. 1997 has shown significant results: 6.4 MGD of I/I removed, 7.1 MGD of I/I identified for removal, the biggest problem areas are under control, and improvements during the 1997 rains were verified. Future planned projects are the Northwest interceptors/treatment, design and construction for Ware Industries Sewers, and 21st and Hillside. Ongoing projects are the sump pump removal, inflow and infiltration removal, raising manholes to grade, and sewer system rehabilitation. (b) Water Supply Plan Jerry Blain Production and Pumping Supervisor reviewed the Water Supply Plan. On August 31, 1993, the Council approved, and instructed staff to implement, the Integrated Local Water Supply Plan recommended in the Water Supply Plan developed by Burns and McDonnell/Mid-Kansas Engineering Consultants. That Plan identified cost effective water resources that would be adequate to meet Wichita's water needs to the year 2050. On February 7, 1995, the Council approved Phase I-Project I of the Equus Beds Recharge Demonstration Project. The purpose of the Equus Beds Recharge Demonstration Project is to determine if excess flows in the Little Arkansas River can be used to recharge the Equus Beds Wellfield. This concept is the key element in the Water Supply Plan. The purpose of this workshop is to update the Council on the progress of the Demonstration Project, and recent changes in water use projections. One of the major tasks of the Water Supply Study was to project the City's future water needs, up to the year 2050. Those projections originally estimated that the population served by Wichita's water supply system will increase from the current 335,000 to 558,000. Based on the projected use of water by that population, it was estimated that by the year 2050 the average day water usage will increase from the current 62 million gallons per day (MGD) to 125 MGD, and that the peak day demand will increase from the current 125 MGD to 250 MGD. New Water Use Projections - Because of the importance of those population projections, and the associated water demands, staff felt that it would be prudent to review those projections based on new census figures, and current water use patterns. Those new projections have now been completed, and the long range projections are slightly lower than the original projections. The new water use projections for the year 2050 estimate that the average day demand will be reduced from the original projection of 125 MGD to 112 MGD, and the maximum day demand will be reduced from 249 MGD to 223 MGD. While there is a projected reduction in long range demands, the shorter range projections, to the year 2010, have not been altered. It is estimated that the water system will serve an additional 167,000 people by the year 2050. Based on the water rights that the City currently has from the Equus Beds Wellfield, Cheney Reservoir, and the local E and S wells, the new projections indicate that average day water demands would exceed the City's supplies by about the year 2015, and that the peak day demands would exceed supplies by the year 2026. When those deficits are projected through the year 2050, the City needs an additional 22 MGD to meet average day demands, and an additional 28 MGD to meet peak day demands. Both of these projections include at least a 10% reduction in demand caused by the implementation of water conservation practices. If there is no water conservation component in future water demands, average day demands would increase to 133 MGD, and maximum day demands would increase to 265 MGD by the year 2050. Without water conservation, average day water demands would exceed the City's supplies by about the year 2004, and peak day demands would exceed supplies by the year 2006. Water Plan Components - The Study evaluated 27 potential water sources to try to determine the best method of meeting the City's water needs until the year 2050. After a thorough comparison of those alternatives, the two best plans were to use either water from Milford Reservoir, or to develop the various components of what was called the Integrated Local Supply Plan. Because of lower costs, beneficial environmental impacts, and potential for political opposition, the Plan recommended the Local Integrated Supply Plan option. The major components of the Integrated Local Supply Plan include: o Water conservation o Modifications in prioritizing the use of existing sources o Use of water from the Gilbert-Mosley remediation project o Use of water from the Little Arkansas River to recharge the Equus Beds o Use of Little Arkansas River water at the Water Treatment Plant o Redevelopment of the old Reserve Well Field near Bentley o Purchase of irrigation water rights o Development of additional local wells Demonstration Project - The recharge of the Equus Beds Wellfield by using water from the Little Arkansas River is a major component of the Water Supply Plan. Unfortunately, the methods and approaches that will be needed to recharge the Wellfield have not been attempted in the past. A Demonstration Project was needed in order to verify that the concepts developed in the Water Supply Plan would work, and to assure that the recharge activities would have no adverse environmental impacts. The project started in 1996, and several things have already been determined. They include: There is excess water available in the River that has not been allocated to others. This "above base flow" water is the source for the water that can be used to recharge the Equus Beds. There is an interaction between the River and the aquifer adjacent to the River. This interaction is the source of "Bank Storage" water that can be used to recharge the Equus Beds. Atrazine has been detected in the River water. This will be an issue that will need further investigation in order to determine if it will impact the quality of the water used to recharge the Equus Beds. The geology along the River varies, which may have an impact on the siting of any permanent facilities. There is a potential to expand the Local Wellfield to take advantage of increased flow in the Little Arkansas River. This year facilities were constructed to determine if bank storage water and surface water from the Little Arkansas River could be used to recharge the Equus Beds. Facilities for both water sources were constructed this year, but the surface water facilities have just been completed, so start-up activities are still occurring, and they have not yet determined if surface water can be recharged successfully. However, the bank storage facilities were started in late May, and have successfully been used to recharge the Equus Beds. Techniques that are being evaluated are 1) recharge pits; 2) a recharge trench; and 3) a recharge well. Since these facilities were started, over 36 million gallons of water has been recharged into the Equus Beds. Local Wellfield Expansion - At the time that the Water Supply Plan was completed, an expansion of the Local wellfield was not included in the Plan. However, further research into flows in the Little Arkansas River, and the impact of the Equus Beds recharge efforts on those flows, indicated that putting additional water wells adjacent to the River may be a very viable addition to the Plan. Based on preliminary analysis, it appears that expansion of the local wellfield could produce up to 30 MGD of "firm" water supply, and up to 70 MGD of peak demand water supply. Work began this year to evaluate the capability of this potential wellfield, and two test wells will soon be constructed to help in that evaluation. One will be located adjacent to the Little Arkansas River north of 11th St. in Oak Park, and the other will be adjacent to the Floodway near 37th St. North and Meridian. Environmental Impact Statement - A key step in the construction of any full-scale recharge facilities will be the preparation of an environmental impact statement. That document will take approximately two years to complete, including the preparation of the document, and review of the document by all the appropriate agencies and the public. Work began this year on that process, and data is already being collected. Input from the public and from agencies have begun. Because recharging the Equus Beds will take 10 to 15 years, and it is estimated that new water supplies will be needed by the year 2015, it is important that the environmental impact statement be completed so that construction activities can begin in the year 2000 or 2001. Council Member Kamen Council Member Kamen asked that information be supplied on the following: 1. The area and square miles that are presently contaminated above the aquifer - from salt water and so forth. 2. The percentage of City water that is being used for lawns, lawn watering. 3. The source of the Atrazine - agricultural, industrial? 4. Explanation of why there is less contamination on the banks than in the river water. 5. The underground reservoirs recently built - the accumulated capacity as compared to what the City's daily consumption would be at the present time, and in 2004, 2006. 6. Whether the City has plans that would entail using storm water now or in the future. (c) Water Distribution Main Replacement Program Joe Botinelly Water Distribution Superintendent reviewed the Main Replacement Program. During the period 1989-1995, main breaks in the Wichita water distribution system increased at a rate of 5% per year. By 1995 the community was experiencing over 1,000 breaks per year. The Wichita system averaged 60 leaks per year per 100 miles of pipe, double the national average. Water main break repairs cost the City $1.2 million in 1995, including $525,000 for paving repair and $675,000 for labor, equipment and materials. Main breaks inconvenience customers, property owners and the motoring public, and undermine public confidence in the water system. Most leaks occur in a small part of the water system. Although 2" galvanized water mains amounted to less than 4% of the system mileage, these mains produced 56% of the leaks. Leaks on galvanized mains result from corrosion caused by the action of soil on steel. Cast iron mains 2" diameter represented 11% of system mileage and contributed 21% of all leaks. Leaks on cast iron mains result from corrosion and from shear and bending forces caused by ground movement. Galvanized and small diameter cast iron water mains were designed for life spans of 35 years but have been used up to 80 years in Wichita. Small diameter mains do not provide adequate water flow for fire protection. Most areas served by these mains do not have the fire hydrant density recommended by the Fire Department. In addition, more than half of the lead and galvanized water service lines, which generate 80% of service line leaks, are attached to 2" galvanized and small cast iron mains. Over 90% of leaks occur on water mains that have been in use longer than their designed life and prevention of leaks is accomplished by replacing the mains. The water utility had replaced 78 miles of deteriorated water mains between 1970 and 1995, an average of 3 miles per year. In 1995, the Council approved a program to replace 12 miles per year. The utility funded the replacement program from cash reserves within the existing budgets of approved CIP projects designed for main replacements and unidentified mains (W-65, W-66 and W-67). Evaluating mains based on leak history, condition and material, the utility assigned highest priority to the most leak-prone portions of the system, most of which are in Council Districts 2 and 6. Since the beginning of 1996, contractors and department crews have replaced 67,200 feet of 2" water mains. An additional 41,810 feet are under construction. Because of significant leaks and leak histories on other size mains, contractor and department crews replaced 31,500 feet of 6", 8", 10" and 12" cast iron water mains in 1996 and 1997, including 2,500 feet in Planeview. These mains have been used longer than their designed lives. Replacement cost has totaled $4,077,450, an average cost per mile of $320,371, which is $100,000 per mile lower than the national average. Replacement of 106,000 feet of 2" galvanized mains,and 18,000 feet of other mains, including 15,000 feet in Oaklawn, is being designed and scheduled to be under construction in 1998. Remaining 2" galvanized water mains are planned for replacement in the years 1999-2001. The replacement program has reduced main breaks. In 1996, the water system produced 15% fewer leaks than in 1995. Leaks on 2" galvanized mains decreased 17%. The leak rate further decreased 12% in 1997, and leaks on galvanized mains decreased 24% from the 1996 rate. Although weather and demand influence main break frequency, the 32% decrease in leaks on galvanized mains from 1995 to 1997 indicates that the replacement program has contributed significantly to the reduction in leaks. In addition, replacing 2" mains with 8" mains has provided fire protection in neighborhoods where it was previously unavailable. Where it has been appropriate to install new water mains under sidewalks, deteriorated sidewalks have been replaced. Where feasible, the new technology of directional boring has been used, to reduce disruption to trees, drives, streets and landscape. Reduction in main breaks will reduce maintenance expenses. Through August of 1997, Water Distribution Division maintenance expenses were 6% lower than in 1996. It is estimated that if the 2" replacement program continues, by the year 2000 the reduction in leaks will annually save $330,000 in materials costs and make available 13,000 personnel hours that can be assigned to system flushing, valve exercise, system relocations, pressure measurement and other activities which improve system reliability. The replacement program will also improve fire protection by installing fire hydrants on 450 city blocks that now are inadequately protected. The utility recommends continuing the distribution mains replacement program until 2" galvanized and cast iron mains have been replaced, assigning priority to the most leak-prone areas, adding a prioritized replacement of 6" and larger water mains, and continuing the replacement of the water systems in Planeview, Oaklawn, Hilltop, and Eastborough. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- carried Knight moved that the reports be received. Motion carried 7 to 0. SALARY ORDINANCES ORDINANCES ESTABLISHING POSITION CLASSIFICATIONS AND PAY RATES. Chris Cherches City Manager reviewed the Item. Agenda Report No. 97-1161. Contracts have been negotiated with: (1) Service Employee's Union (SEIU); (2) International Association of Firefighters (IAFF): (3) Teamsters Local 795 (Transit employees); and (4) the Police Union (FOP). The revised ordinances implement the provisions of the contracts and the compensation for personnel for the period December 27, 1997 through December 25, 1998. The ordinances also address maintenance of internal pay equity among various pay ranges/positions. In addition, the proposed changes in the compensation are also provided for positions represented by the Employee's Council, exempt positions, and personnel not included in the respective contacts. In compliance with the contract with SEIU, the pay structure has been revised to include eight-step pay ranges. Because non-exempt employees represented by the Employee's Council are classified in the same plan as employees represented by SEIU, the same pay structure will be applied to this employee group. The contract with IAFF provides for range adjustments of 3%. The FOP contract also provides for a range adjustment of 3%. The FOP contract further specifies revised salary structure for non-commissioned personnel along with adjustments for specialized classifications. To address compression issues between Fire and Police positions represented by IAFF and FOP, along with the non-represented positions, Battalion Chiefs and Police Lieutenants compensation will be adjusted to maintain appropriate pay relationships among these ranges. The proposed ordinance establishes the compensation provisions for transit personnel who are now City of Wichita employees in accordance with the contract negotiated with the Teamsters Union. The ordinance establishes new wages scales which bring transit employees into grades comparable to other City employees. The proposed ordinances contemplates management and supervisory adjustments will be made by the City Manager. These adjustments will be within the average ranges provided other employees of the City. In addition, it is recommended that the Manager be provided the authority to adjust the pay ranges of certain positions to address inequities and compression issues. Position classifications are an ongoing process within the City's organization. Revisions in job classifications are often required because of changing services, regulatory requirements and organizational changes, and new positions and changing experience levels required. When this occurs, job descriptions and pay classifications are updated and modified accordingly. The position of Naturalist is proposed to be reclassified to a more appropriate pay range based on changes in the job responsibilities of this position. The total cost for the contracts and the adjustments in other non-represented, exempt and management/supervisory employees will be financed within the amounts established in the 1998-99 Adopted Budgets, as approved by the City Council. Mayor Knight Mayor Knight inquired if anyone wished to be heard and no one appeared. Motion -- Kamen moved that the Declaration of Emergency be approved and the Mayor be authorized to sign; and the Ordinances be placed on its passage and adopted on the date of introduction, all in accordance with K.S.A. 12-3001. Motion -- carried carried 7 to 0. ORDINANCE NO. 43-669 An Ordinance establishing position classifications for employees of the City of Wichita and prescribing pay rates by reference to position classifications in the schedule of pay ranges repealing Ordinance No. 43-554. Kamen moved that the Ordinance be placed on its passage and adopted on the date of its introduction, all in accordance with K.S.A. 12-3001. Motion carried 7 to 0. Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers, Knight. ORDINANCE NO. 43-670 An Ordinance providing for a uniform schedule of standard pay ranges for all employees of the City of Wichita, repealing Ordinance No. 43- 555. Kamen moved that the Ordinance be placed on its passage and adopted on the date of its introduction, all in accordance with K.S.A. 12-3001. Motion carried 7 to 0. Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers, Knight. CITY COUNCIL AGENDA TRAVEL APPROVAL APPROVAL OF MAYOR KNIGHT'S TRAVEL, JANUARY 8-11, 1998, TO MIAMI BEACH, FOR NATIONAL LEAGUE OF CITIES OFFICERS MEETING Motion -- Ferris moved that the travel expenses be authorized. Motion carried 7 to 0. APPROVAL OF COUNCIL MEMBERS' TRAVEL, MARCH 6-10, 1998, TO WASHINGTON, DC, FOR NATIONAL LEAGUE OF CITIES ANNUAL CONGRESSIONAL CONFERENCE Motion -- Knight moved that the travel expenses be authorized. Motion carried 7 to 0. APPOINTMENTS BOARD APPOINTMENTS (FOR TERMS EXPIRING JUNE 30, 1999) Board of Appeals of Air Conditioning, Refrigeration, Warm Air Heating and Boilers (2 appointments - Mobile Home Mechanic and Architect - Council at large) Board of Code Standards and Appeals (2 appointments - City Manager - 1 Citizen at large, 1 Architect) Commission on the Status of People with Disabilities (5 appointments - Ferris, Gale, Kamen, Knight-2) Group Life Insurance Board (2 appointments - Council at large) Library Board (Cole) Sister Cities Advisory Board (Knight) Wichita Athletic Commission (3 appointments - Council at large) Wichita Commission on the Status of Women (2 appointments - Kamen, Lambke) Wichita-Sedgwick County Board of Health (1 appointment - Veterinarian) Council Member Kamen Council Member Kamen requested suggestions for appointments to the Commission on the Status of Women and the Status of People with Disabilities. Motion -- Knight appointed Lydia Polley and John Youle (City Manager Appointments) to the Board of Code Standards and Appeals and moved that the appointments be approved. -- carried Motion carried 7 to 0. ADDENDUM ITEM APPOINTMENTS TO SOLID WASTE COMMITTEE. Motion -- Cole reappointed Karol Schlicher and moved that the appointment be approved. -- carried Motion carried 7 to 0. Motion -- Kamen appointed Roland Smith and moved that the appointment be approved. Motion -- carried carried 7 to 0. Motion -- Rogers appointed James Albertha and moved that the appointment be approved. -- carried Motion carried 7 to 0. Motion -- Knight appointed Kay Johnson and moved that the appointment be approved. Motion -- carried carried 7 to 0. CONSENT AGENDA Knight moved that the Consent Agenda, including addendum items, be approved in accordance with the recommended action shown thereon. Motion carried 7 to 0. BOARD OF BIDS REPORT REPORT OF THE BOARD OF BIDS AND CONTRACTS DATED DECEMBER 22, 1997. At 10:00 a.m., Friday, December 19, 1997, pursuant to advertisements published, bids were received, publicly opened, read aloud and tabulated for the Board of Bids and Contracts: (Ref: Bid analysis report attached to Board of Bids Minutes December 22, 1997) PUBLIC WORKS DEPARTMENT/ENGINEERING DIVISION: SEWERS, PAVING AND WATER MAINS AS PER SPECIFICATIONS South Broadway Viaduct over the Union Pacific Railroad (south of 31st Street South at Broadway). (472-82828/715474/415061) See Special Provisions. (Council approval date 6-10-97) (District III) Crammer & Associates - $1,142,774.00 Nevada Street from the north line of Central to the south line of Elm (west of West Street, north of Central). (472-82724/763664/490469) Traffic to be maintained through construction using flagpersons and barricades. (Council approval date 5-14-96) (District V) Kansas Paving - $68,554.28 Knight from First to Second Streets - Mt. Carmel Gardens Addition (north of First Street, east of West Street). (472-82772/764035/490506) Traffic to be maintained through construction using flagpersons and barricades. (Council approval date 10-8-96) (District IV) Kansas Paving - $62,269.02 Baehr Street from Douglas to First Street North - Parkwilde Addition (west of West Street, north of Douglas). (472- 82771/764050/490508) Traffic to be maintained through construction using flagpersons and barricades. (Council approval date 10-8-96) (District IV) Kansas Paving - $82,720.44 Tracy from First to Second Streets to serve Orchard Park and Parkwilde Additions (south of Central, west of West Street). (472- 82774/764043/490507) Traffic to be maintained through construction using flagpersons and barricades. (Council approval date 10-08-97) (District IV) Kansas Paving - $70,968.40 Water Main in Central Avenue from Greenwich to 127th Street East (east of Greenwich, north of Central). (448-89190/635425/544642) Traffic to be maintained during construction. (Council approval date 1-14-97) (District n/a) KC Excavating - $169,704.00 Storm Water Drain #133 to serve Bradford North Addition (west of Tyler, south of 29th Street North). (468-82780/751099/485144) Does not affect existing traffic. (Council approval date 12-16-97) (District V) Bob Berkamp - $122,983.00 Lateral 122, Westlink Sewer to serve Bradford North Addition (west of Tyler, south of 29th Street North). (468-82565/743286/480419) Does not affect existing traffic. (Council approval date 10-28-97) (District V) WB Carter Construction Co., Inc. - $111,600.00 Lateral 128, Westlink Sewer to serve Bradford North 3rd Addition (south of 29th, west of Tyler). (468-82749/743260/480417) Does not affect existing traffic. (Council approval date 7-8-97) (District V) WB Carter Construction Co., Inc. - $54,549.00 Water Distribution System to serve Bradford North Addition (west of Tyler, south of 29th Street North). (448-88983/734160/470494) Does not affect existing traffic. (Council approval date 10-28-97) (District V) Nowak Construction - $132,123.50 Knight moved that the contract(s) be awarded as outlined above, subject to check, same being the lowest and best bid within the Engineer's construction estimate, and the Mayor be authorized to sign for the City. Motion carried 7 to 0. HUMAN SERVICES DEPARTMENT/WICHITA HOUSING AUTHORITY DIVISION: Roof Removal & Replacement at Mclean Manor, 2627 West Ninth Street (127720) Roof Mechanics, Inc. - $43,376.00 (Lump Sum Total) Option #1 (Per Sq. Ft.) - $15.00 HUMAN SERVICES DEPARTMENT/WICHITA HOUSING AUTHORITY DIVISION: Internal and External Renovations at 2653 North Piatt and 2637 North Piatt (127720) Group I - Reject all Bids Group II - McFadden Construction Co. Inc. - $35,000.00 (Total) PUBLIC WORKS DEPARTMENT/STORM WATER MANAGEMENT DIVISION: Storm Water Drainage Repairs (133116) W.B. Carter Construction Co. - Group I - $29,866.00 (Corrected Total) (Total Net Bid) Group II - $79,000.00 (Total Net Bid) Group III - $20,926.00 (Total Net Bid) Group IV - $25,946.00 (Total Net Bid) PUBLIC WORKS DEPARTMENT/MAINTENANCE DIVISION: Portable Rock/Asphalt Recycle Plant (132225) Berry Tractor & Equipment Co. - $176,661.00 (Total Net Bid) Option # 1 Lump Sum - $ 1,597.00 Option # 2 Lump Sum - $ 2,755.00 Option # 3 Lump Sum - $ 1,576.00 Option # 4 Lump Sum - $51,539.00 Option # 5 Lump Sum - $ 1,533.00 Option # 6 Lump Sum - $ 2,891.00 Option # 7 Lump Sum - $15,779.00 WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: Drilling Replacement Wells (631101) Clark Well & Equipment, Inc. - $158,000.00 (Total Net Bid) POLICE DEPARTMENT/AIR SECTION DIVISION: Miscellaneous Helicopter Parts (083931) Avsco - Total Group # I - $1,864.12 (Items 6-8 Rejected) Air Flite, Inc. - Total Group # II - $7,234.65 Kinzie Industries, Inc. - Total Group # III - $1,300.04 B & S Aircraft Parts & Accessories, Inc.- Total Group # IV - $1,573.00 WATER & SEWER DEPARTMENT/SEWAGE TREATMENT DIVISION: 60" Width Tractor with Mounted Mower (182311) Wichita Ford Tractor - $11,676.00 HUMAN SERVICES DEPARTMENT/ENERGY OFFICE DIVISION: Attic & Wall Insulation (618629) Jordan Building Company, Inc. Item A (Total Per Sq Ft) - $ .34 Item B (Total Per Sq Ft) - $ .38 Item C (Total Per Sq Ft) - $ .44 Item D (Total Per Sq Ft) - $ .49 Item E (Total Per Sq Ft) - $ .54 Item F (Total Labor/Ln Ft) - $ .50 Item G (Total Cost/Man Hr)- $16.00 Item H (Total Labor/Sq Ft) - $ .08 Item I (Total Labor Per Ea) -$ 9.75 Item J (Total Labor Per Ea)- $ 9.75 Item L (Total Per Sq Ft) - $ .60 Item M (Total Per Sq Ft) - $ .70 Item N (Total Per Sq Ft) - $ .10 WATER & SEWER DEPARTMENT/SEWAGE TREATMENT DIVISION: Roof Rehabilitation (182311) Larry Booze Roofing, Inc. - $40,000.00 (Total Net Bid) Option #1 (Per Sq Ft) - $ 3.00 Option #2 (Per Sq Ft) - $15.00 PUBLIC WORKS DEPARTMENT/STORM WATER MANAGEMENT DIVISION: Manhole Covers, Frames and Rings (133116) Neenah Foundry Company Group I - $3,090.00 (Total Net Bid) Deeter Foundry, Inc. Group II - $5,760.00 (Total Net Bid) Water Products, Inc. Group III - $5,116.00 (Total Net Bid) HUMAN SERVICES DEPARTMENT/ENERGY OFFICE DIVISION: Thermal Break Primary Windows (618629) Columbia Industries Inc. Item 1 (Per Ea) - $ 83.15 Item 2 (Per Ea) - $ 83.15 Item 3 (Per Ea) - $100.50 Item 4 (Per Ea) - $114.35 Item 5 (Per Ea) - $124.75 Item 6 (Per Ea) - $132.85 Item 7 (Per Ea) - $132.85 Item 8 (Per Ea) - $145.55 Item 9 (Per Ea) - $165.20 Item 10 (Per UInch)- $ 1.39 Item 11 (Per Ea) - $ 6.95 Item 12 (Per Ea) - $ 12.70 Item 13 (Per Ea) - $ 90.10 Item 14 (Per Ea) - $ 90.10 Item 15 (Per Ea) - $ 95.90 Item 16 (Per Ea) - $117.80 Item 17 (Per Ea) - $132.85 Item 18 (Per Ea) - $152.45 Item 19 (Per Ea) - $174.40 Item 20 (Per Ea) - $174.40 Item 21 (Per Ea) - $192.90 Item 22 (Per UInch)- $ 1.44 Item 23 (Per Ea) - $ 6.95 Item 24 (Per Ea) - $ 12.70 Item 25 (Per Ea) - $ 77.40 Item 26 (Per Ea) - $ 92.40 Item 27 (Per Ea) - $ 92.40 Item 28 (Per Ea) - $109.75 Item 29 (Per Ea) - $138.60 Item 30 (Per Ea) - $195.20 Item 31 (Per Ea) - $195.20 Item 32 (Per Ea) - $200.95 Item 33 (Per Ea) - $218.30 Item 34 (Per UInch) $ 1.44 Item 35 (Per Ea) - $ 6.95 Item 36 (Per Ea) - $ 11.70 Item 37 (Per Sq Ft) $ 2.20 Item 38 (Per Sq Ft) $ .55 WATER & SEWER DEPARTMENT: PRODUCTION & PUMPING DIVISION: Surface Preparation & Painting (181784) Rickert Industrial Coatings, Inc. - $29,388.80 (Total Net Bid Plus Applicable Sales Tax) FIRE DEPARTMENT: Protective Equipment & Supplies (070136) Casco Industries Inc. Group I - $1,668.00 (Total Net Bid) Danko Emergency Equipment Co. Group II - Alternate Bid - $6,721.50 (Total Net Bid) Hayes Fire Equipment Group III - $540.00 (Total Net Bid) Chief Fire & Safety Co., Inc. Group V - $795.00 (Total Net Bid) WATER & SEWER DEPARTMENT/CUSTOMER SERVICES DIVISION: Badger Meter Repair Parts (180257) Badger Meter, Inc. - Alternate Bid - $13,666.86 (With Trade In) WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: Trucks (632067) Don Hattan Chevrolet - Item #1 - $13,091.00 (Total Net Bid) Option #1 (Per Veh) - $894.00 Option #2 (Per Veh) - $ 99.00 Option #3 (Per Veh) - Standard Option #4 (Per Veh) - $661.00 Option #7 (Per Veh) - $ 17.00 Don Hattan Chevrolet - Item #2 - $25,850.00 (Total Net Bid) Don Hattan Chevrolet - Item #3 - $14,958.00 (Total Net Bid) Option #1 (Per Veh) - Standard Option #2 (Per Veh) - $ 99.00 Option #3 (Per Veh) - Standard Option #4 (Per Veh) - $661.00 PUBLIC WORKS DEPARTMENT: MAINTENANCE DIVISION: New Current Model Sidewalk Sweeper (132233) Sellers Tractor Co., Inc. - $26,075.00 (Total Net Bid) WATER & SEWER DEPARTMENT/SEWAGE TREATMENT DIVISION: Application of Protective Coatings (182311) Greer's Sandblasting and Protective Coatings - $46,900.00 (Total Net Bid) HUMAN SERVICES DEPARTMENT/NEIGHBORHOOD IMPROVEMENT SERVICES DIVISION: Rehabilitation of 240 North Madison (129676) McFadden Construction Co., Inc. - $50,400.00* (Total Net Bid) *Negotiated Price PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: Replacement at the Mid-American All-Indian Center (130823) Bryant and Bryant Construction, Inc. - $6,827.00 (Total Net Base Bid) Option #1 (Lump Sum) - $2,000.00 WATER & SEWER DEPARTMENT/PRODUCTION & PUMPING DIVISION: Door Replacements (181545) Koehn and Associates, Inc. - $88,402.00 (Total Net Bid Plus Applicable Sales Tax) WATER & SEWER DEPARTMENT/SEWAGE TREATMENT DIVISION: Six Station Manifold (182311) Varian - $19,380.00 (Total Net Bid) PUBLIC WORKS DEPARTMENT/FLEET & BUILDINGS DIVISION: Fire Alarm Systems Test, Inspection & Replacement (205203) Grinnell Fire Protection System - $11,155.05 (Total Base Bid) Total Add Alternate #1 - $346.49 Total Add Alternate #3 - $ 68.77 PUBLIC WORKS DEPARTMENT/STORM WATER MANAGEMENT DIVISION: 1997 Storm Water Sewer Rehabilitation Project (133116) McFadden Construction Co. - $118,275.00 (Corrected Total) (Total Net Bid) Knight moved that the contract(s) be awarded as outlined above, same being the lowest and best bid, and the necessary signatures be authorized. Motion carried 7 to 0. LICENSE APPLICATIONS APPLICATIONS FOR LICENSES TO RETAIL CEREAL MALT BEVERAGES. Renewal 1997 (Consumption on Premises) Lester L. Koehler Annex Lounge 6305 East Harry (Consumption off Premises) Larry Kibbe Harvest Enterprises, Inc. dba Harvest Mart1931 West Central David F. Gillis Osco Drug Store #21148700 West Central Motion -- Knight moved that the licenses be approved subject to Staff review and -- carried approval. Motion carried 7 to 0. PLANS AND SPECS. SUBDIVISION PLANS AND SPECIFICATIONS. a. Meadowpark from the south line of 29th Street North to the west line of Tyler Road; Meadowpark Courts from the west line of Meadowpark to and including cul-de-sac, and from the north line of Meadowpark to and including cul-de-sac (south of 29th, west of Tyler) Bradford North 3rd Addition. (472-82852/764555/490558) Does not affect existing traffic. (Council approval date 070897) (District V) b. Keith from the south line of Lot 42, Block 1, north to the south line of 29th Street North; and on Brookridge from the south corner of Lot 3, Block 2, north to the west line of Keith; and on Wedgewood from the east line of Keith, east to the northeast corner of Lot 41, Block 3; Keith Courts adjacent to Lots 35 through 42, Block 1, Lots 45 through 51, Block 3, Lots 1 through 8, Block 4 on Wedgewood Court adjacent to Lots 9 through 15, Block 4 on Brookridge Court adjacent to Lots 30 through 33, Block 1 on Brookridge court adjacent to Lots 11 through 24, Block 1; On Brookridge Court adjacent to Lots 1 through 7, Block 1 of said addition. Sidewalk to be installed along one side of Keith along the east line of Reserve A, along the west line of Reserve C, along one side of Wedgewood, along one side of Brookridge, and within Reserve D(west of Tyler, south of 29th Street North) Bradford North Addition. (472- 82681/764605/490563) Does not affect existing traffic. (Council approval date 2- 13-96) (District V) c. Douglas and Maple Dunes from the west line of Maple Dunes Addition to the northern most lot corner of Lot 1, Block 4; Burton from the west line of said Maple Dunes Addition to the west right-of-way line of Maple Dunes; Angela from the north line of Douglas to the northwest corner of Lot 1, Block 2, Maple Dunes Addition; Maple Dunes Courts adjacent to Lots 18 through 38, Block 2; Burton Court from the north line of Burton to and including the cul-de- sac, and; Angela Circle from the south line of Douglas to and including the cul- de-sac, Maple Dunes Addition (north of Maple, east of 135th Street West) Maple Dunes Addition. (472-82830/764647/490566) Does not affect existing traffic. (Council approval date 070197) (District V) Motion -- Knight moved that the plans and specifications be approved and the City Clerk be instructed to advertise for bids to be submitted to the Board of Bids and -- carried Contracts by 10:00 a.m., January 9, 1998. Motion carried 7 to 0. PRELIMINARY ESTIMATES PRELIMINARY ESTIMATES. a. 1997 Arterial Asphalt Rehabilitation of LearJet Way from Mid Continent to West End, Hydraulic from Bridge Deck near 38th Street North to City Limits (near K-254), 45th Street North from Rock Road to 1/2 Mile East (#706614) and Rehabilitation of Parking Lot at Main Health Department (#791608). (472-82857/706614/405-215) Traffic to be maintained through construction using flagpersons and barricades. (Council approval date 8-26-97) (Districts I, II, V, and VI) - $395,400.00. b. Sanitary Sewer to serve the Broadview Hotel (north of Douglas, east of Big Arkansas River). (468-82670/621581/533-269) Traffic to be maintained through construction using flagpersons and barricades. (Council approval date 1-7-97) (District VI) - $59,308.51. c. Water Distribution System (Mosley from Murdock to 13th Street North). (448-89220/634923/544-147) Traffic to be maintained during construction using flagpersons and barricades. (Council approval date 1-14-97) (District VI) - $259,391.68. Motion -- Knight moved that the preliminary estimates be approved and filed. Motion -- carried carried 7 to 0. BOARDS MINUTES MINUTES OF ADVISORY BOARDS. Alcohol & Drug Abuse Advisory Board, 11/13/97 Board of Code Standards & Appeals, 12/1/97 Board of Park Commissioners, 11/17/97 Board of Zoning Appeals, 11/28/97 Civil Rights & Services (CRS) Board, 11/18/97 Commission on the Status of People with Disabilities, 12/3/97 CPO Northeast Council 1, 12/8/97 CPO East Council 2, 12/8/97 CPO Southeast Council 3, 12/11/97 CPO Southwest Council 4, 12/11/97 CPO Northwest Council 5, 12/10/97?? CPO North Central Council 6, 12/10/97 Emergency Communications Advisory Board, 11/20/97 Emergency Medical Services Committee, 11/25/97 Historic Preservation Board, 11/10/97 Metropolitan Area Planning Commission, 11/12/97 Wichita Art Museum, 11/20/97 Wichita Employees' Retirement System, 11/19/97 Motion -- carried Knight moved that the Minutes be received and filed. Motion carried 7 to 0. STREET CLOSURES/USES CONSIDERATION OF STREET CLOSURES/USES. There were no street closures considered. FINANCIAL REPORT MONTHLY FINANCIAL REPORT FOR THE PERIOD ENDED NOVEMBER 30, 1997. Motion -- carried Knight moved that the Report be received and filed. Motion carried 7 to 0. PIPELINE AGREEMENT PIPELINE AGREEMENT: KANSAS SOUTHWESTERN RAILWAY (29TH STREET WATERLINE FROM HOOVER TO RIDGE ROAD). (District V) Agenda Report No. 97-1162. The 29th Street Waterline will cross the Kansas Southwestern Railroad between Hoover and Ridge Road. An Agreement has been prepared which allows the City to construct and maintain a waterline in Railroad right-of-way. The Agreement costs $500. Funding is in the project budget. The funding source is Water Utility Funds. Motion -- Knight moved that the Agreement be approved and the Mayor be authorized to -- carried execute. Motion carried 7 to 0. TRAFFIC SIGNAL INSTALL. TRAFFIC SIGNAL INSTALLATION AT THE SOUTHBOUND AND NORTHBOUND I-235 RAMP INTERSECTIONS AT K-42. (Districts IV and V) Agenda Report No. 97-1163. The Kansas Department of Transportation (KDOT) intends to install traffic signals and turn lanes at the southbound and northbound I-235 ramp intersections at K-42 Highway. On October 21, 1997, the City Council approved an agreement with KDOT to allow KDOT to work within the city limits of Wichita. KDOT took bids on this project in November 19, 1997, and will begin construction in the spring of 1998. KDOT has submitted an Authority to Award contract form requesting concurrence to the low bid so that the Secretary of Transportation may award the contract for this project. KDOT will not detour traffic onto the local street system. KDOT contemplates that only one lane of traffic in either direction will be closed at any time and that possibly the work may be done during off peak traffic periods. Phillips Southern Electric Co. submitted the low bid of $369,746.16. In accordance with the Agreement entered into by the City and KDOT, there is no cost to the city associated with this Authorization Document. Motion -- Knight moved that the authorization document be approved and the Mayor be -- carried authorized to sign. Motion carried 7 to 0. DOUGLAS BRIDGE DOUGLAS AVENUE BRIDGE OVER THE ARKANSAS RIVER. (District VI) Agenda Report No. 97-1164. The Capital Improvement Program includes a project to replace the Douglas Avenue Bridge over the Arkansas River (CIP No. CA-9206, page 3). The City Council approved the design concepts on April 30, 1996. KDOT has agreed to participate in the project funding. The existing bridge, which was built in 1908, will be removed and replaced with a new structure. The new bridge will carry four lanes of through traffic and a left turn lane for the east approach to the Douglas/McLean Intersection. Sidewalk bridges will be constructed along both sides of the roadway bridge. Permanent bleachers will be installed for viewing river events. The project budget is $7.2 million. The funding source for $5.2 million is General Obligation Bonds. KDOT has agreed to use federal funds to pay $2 million of the project costs. Construction will not begin until the Maple/Lewis Bridge is open to traffic, expected to be in early spring of 1998. Motion -- Knight moved that the Project and Agreement be approved and the Mayor be authorized to sign; and the Ordinance be placed on first reading. Motion carried -- carried 7 to 0. ORDINANCE An Ordinance declaring the Douglas Avenue Bridge over the Arkansas River (472-82721) to be a main trafficway within the City of Wichita, Kansas; declaring the necessity of and authorizing certain improvements to said main trafficway; and setting forth the nature of said improvements, the estimated costs thereof, and the manner of payment of same, introduced and under the rules laid over. DRY CREEK INTERCEPTOR CHANGE ORDER: DRY CREEK INTERCEPTOR SANITARY SEWER. Agenda Report No. 97-1165. The Dry Creek Interceptor Sewer Project is being constructed to reduce sanitary sewer backups caused by excessive infiltration into the sanitary sewer during extremely rainy periods. As a part of Right of Way negotiations, the City agreed to replace a property's sanitary sewer service in a different location to facilitate the property's redevelopment. In addition, during the reconstruction of the intersection of Waterman and Bleckley, it was decided to revise the elevations of the intersection to improve storm water runoff. To accomplish this it was necessary to overlay a portion of the intersection using Silica Fume. The Change Order is in the amount of $33,840. The funding source is Sewer Utility Revenue Bonds. Funding is available within the existing project budget. Motion -- Knight moved that the Change Order be approved and the Mayor be authorized to -- carried sign. Motion carried 7 to 0. BUDGET ADJUSTMENTS BUDGET ADJUSTMENTS. a. Health Department (Environmental Health Division). Agenda Report No. 97-1166. An opportunity exists to use operating savings in the Health budgets to enhance productivity and service delivery through completion of Health's transition to the 800 mHz radio system. This system will enable coordination and communication between Health and other departments' activities, thus enhancing and speeding service to the citizen. Staff proposes using such operating savings to accomplish this transition to the 800 mHz system. The Health Department utilizes an obsolete VHF radio system, which is not compatible with the 800 MHz system used by other City, County, and State agencies, including public safety agencies and the Office of Central Inspection "Clean Team." Reliability of the existing equipment presents an employee safety concern. In addition, Emergency Communications currently scavenges old units for repair parts, and maintains a separate VHF repeater station solely for use by the Health Department. These budget adjustments, one involving the General Fund for the City-only Animal Control purchase and one involving the Trust & Agency Fund for the jointly funded City/County Code Enforcement purchase, will allow completion of the conversion of all Health Department field operations to the 800 MHz system. Funding Animal Control radios from the General Fund and Code Enforcement radios from the Trust & Agency Fund will maintain appropriate City or joint City/County funding for the operations receiving the equipment. A modest savings should also result from the use of new equipment under extended warranty, and the elimination of the VHF repeater station. Motion -- Knight moved that the budget adjustments in the amount of $27,500 ($16,500 from Animal Control personal services to capital outlay and $11,000 from City/County Environmental Health personal services to capital outlay) be approved, and the purchase of radio equipment from Motorola, Inc., the sole source vendor, be -- carried authorized. Motion carried 7 to 0. b. Wichita Housing Authority. Agenda Report No. 97-1167. The Wichita Housing Authority maintains City owned housing for rent to low-income residents and receives operating subsidies from the Department of Housing and Urban Development for this purpose. The Department of Human Services proposes to transfer funds from salaries to contractual and commodity line items to pay for contracting out certain maintenance tasks. Because of position vacancies in the public housing section of the Human Services Department during 1997, savings have been realized which can be used to contract out repairs to a number of currently vacant public housing units which will allow the houses to be placed back in service. There is currently a backlog of units awaiting repair, and this will enable the department to decrease the number of vacancies. The Board of Housing Commissioners has approved the use of outside vendors to supplement the efforts of the maintenance staff. Selection of contractors will be done in conjunction with the City Purchasing Division. The adjustment will move $45,000 from personal services to contractual ($20,000) and commodity ($25,000) line items. Contractors will be paid for labor only and the Housing Authority will provide materials. This transfer is within the regulations regarding the use of these funds. Motion -- carried Knight moved that the budget transfer be approved. Motion carried 7 to 0. c. Reforestation Project. Agenda Report No. 97-1168. In the 1997 revised and 1998 and 1999 adopted budgets, the Council approved the expenditure of $300,000 to be used for reforestation. The purpose of the expenditure was to maintain and enhance the natural beauty of the City by planting trees throughout Wichita, and replacing trees in areas that have experienced significant losses in tree population. Although much work has been completed, the seasonal nature of the reforestation program does not correspond well to the fiscal year. Moving the money into a project account will allow City staff to continue reforestation and beautification work as weather permits. The money remaining in the reforestation budget totals $180,000. Approving the transfer ensures the intended use of the money. Motion -- carried Knight moved that the budget transfer be approved. Motion carried 7 to 0. d. Council Chambers Audio/Visual/Accessibility Improvements. Agenda Report No. 97-1169. In June, 1996, a project was initiated to upgrade the podium accessibility and audio and video systems in the Council Chambers. The project has four primary objectives: - to improve the presentation display system; - to provide greater accessibility by redesigning the podium to be ADA compatible; - to upgrade the audio system; and - to improve the quality of cable television coverage. The presentation equipment was installed in 1975, and is no longer manufactured or supported. In addition, the system now in place does not allow for efficient use of the presentation technology developed over the last twenty years. Replacing the current system would not only prevent future failures, but would allow for improved presentations, which often improve public understanding of difficult issues. Redesigning the podium would allow use by all citizens, including those with physical disabilities. The current podium is not in compliance with the Americans with Disabilities Act. A new podium would also incorporate audio and visual controls that would allow presenters to take advantage of the improvements to the audio and presentation systems. The current audio system requires the microphones of all the Council members to be turned on at the same time. This not only makes it difficult for Council members to know when their microphones are on, but also causes serious acoustic feedback problems. A new system would allow each microphone to be turned on and off individually. New technology would also reduce or eliminate feedback problems. Finally, cable TV coverage would also be greatly improved. The current placement of the cameras renders some seats in the Council Chambers useless, and focuses attention on the cameras and their operators, rather than on the public business being conducted. An automated video camera system could be installed which would provide remote operation, would provide better audio and video replay on television, and would result in long-term savings for the City. The improvements to the television coverage would have a significant positive impact on the many citizens who are unable to attend City Council meetings, but area interested in the public's business. Improvements to the Council Chambers would provide a long-term benefit to the citizens of Wichita. Improvements undertaken now would be in place for many years, and would improve the quality of presentations and improve the quality of cable television coverage, in addition to reducing operating costs. To achieve these benefits, a $200,000 increase in the project budget is recommended. Money is available in General fund appropriated reserve. Motion -- carried Knight moved that the budget transfer be approved. Motion carried 7 to 0. e. Police Training Ammunition. Agenda Report No. 97-1170. The Police Department is currently replacing its handguns with a new .40 caliber weapon. As part of the transition process, all officers must be retrained with the new weapon. This will require 258,000 additional rounds of ammunition, costing $30,000. The amount budgeted in Police for motor pool expenses will be under expended, due to manufacturer delays in shipping the new vehicles being added to the fleet. The .40 caliber pistol currently issued by the Police Department contains a defect which causes the pistol to misfire. Therefore, the Police Department is replacing the weapons. Sufficient funding is available in the Police budget to cover the cost of training ammunition. Motion -- carried Knight moved that the budget transfer be approved. Motion carried 7 to 0. f. Transformation Study Funding. Agenda Report No. 97-1171. The revised 1997 and adopted 1998/99 City Budget forecasts the prospects for budget deficits in 1999 and beyond as the cost of the Public Safety Initiative and other General Fund expenditures, now partially grant funded, must be absorbed within the local budget. In anticipation of this prospect, as well as the ongoing need to streamline City services and increase quality, an effort is underway to examine new/innovate management techniques. The goal of this effort is to continue to provide responsive municipal programs/services at a reasonable cost. Efforts include: identifying core missions, enhancing customer service, identifying partnerships, fully utilizing technology, privatizing, and other organizational changes to reduce costs while maintaining or enhancing service levels. To ensure a multi-year review with continuity, the funding will be consolidated and administered with the Training Trust fund. It is recommended that the $115,000 in 1997 General Fund moneys targeted for this purpose be transferred to the Training Trust. Remaining funding in the amount of $115,000 ($75,000 in nondepartmental organization studies and $40,000 in nondepartmental research & development are contained with the 1997 General Fund budget to support the transformation effort. Motion -- carried Knight moved that the transfer of funds be approved. Motion carried 7 to 0. g. Economic/Downtown Development Program Funding. Agenda Report No. 97-1172. The City budgeted 1997 funding to support economic development and downtown development activities. These programs are currently under review within the context of the work of the Long Range Planning Task Force and the prospective submission of a Downtown district for marketing downtown. The determinations as to the future of these programs and possible City funding cannot be determined within the 1997 fiscal year. It is recommended that the remaining budgeted funds for these activities be transferred to the Economic Development Trust fund so that they can be retained as financial resources to support the governing body's future decisions concerning possible City funding of economic development and downtown development activities. Remaining funding in the amount of $140,000 for economic development and $150,000 for downtown development are contained within the 1997 General Fund budget. Motion -- carried Knight moved that the budget adjustment be approved. Motion carried 7 to 0. h. Water Utility. Agenda Report No. 97-1173. Budget reallocation within the Water Utility is necessary to enable System Planning & Development to pay Kansas One-Call fees and Water Distribution to pay for dirt cut permits, both of which were higher than anticipated. Kansas State law mandates that all utilities mark the location of their underground facilities upon request. Kansas One-Call dispatches these requests for utility locates and is funded by fees charged per request ticket sent to each utility. During the budget period, staff estimates the number of excavators that will call the Kansas One-Call to request locates. Unfortunately, the amount increases in a random fashion. Historically, the percent increase from one year to the next has varied from as low as 6% to as high as 25%. In 1997, due to the growth of Wichita and the surrounding community, and the increase in infrastructure projects and repairs, the number of locate requests multiplied. Therefore, the budget set in March of 1997 was too low. In addition, the budget set to purchase paint and flags for marking the locates was too low. Water distribution system maintenance commodities include repair parts, tools, safety equipment, lawn restoration materials, asphalt, sand, dirt cut permits and related items. During 1997, unanticipated needs occurred for tool replacement, pipe cutter and tap machine rehabilitation and parts, and safety equipment, resulting in $8,000 more expended than planned. Dirt cut permits exceeded the budget, which had been based on prior years' experience, by $14,000. In addition, an unplanned purchase of $6,000 of meter adapters was made for services replaced in the 2" galvanized water main replacement program. Expenses for other commodities were less than expected, offsetting part of these costs. The net result is that Water Distribution commodity expenses are expected to exceed the budgeted amount by $23,000 by the end of the year. Due to delays in filling vacancies, System Planning & Development has unutilized funds ($10,000) in salaries. In addition, some funds ($890) remain in the capital outlay budget. However, an additional $13,000 is needed. Because demand for water was lower than anticipated, the budget for chemicals in Production & Pumping was not fully utilized. In Water Distribution, expenditures were incurred in the capital maintenance budget rather than in the operating budget, resulting in a surplus of funds in the contractuals of the operating budget. Motion -- Knight moved that the following transfers be authorized: $10,000 from System Planning Salaries (1100) to Kansas One Call fees (2999); 890 from System Planning capital outlay (4401) to One-Call fees (2999); 10,000 from Production & Pumping lime (3305) to Kansas One-Call fees (2999); 3,000 from Production & Pumping, lime, to System Planning water maps (3101); 23,000 from Water Distribution fleet charges (2700) to commodities (3412). -- carried Motion carried 7 to 0. i. Personal Services and Commodities (OCI). Agenda Report No. 97-1174. During 1997, OCI will pay approximately $58,000 in total overtime pay. This overtime has been necessary to meet daily inspection workload demand during a year of record commercial building and trade permit activity (and near-record residential construction activity), and to meet the construction scheduling needs of contractors, particularly on large projects such as the Hyatt, the Science Center, the new jail, Bradley Fair and others. Additional overtime has also been needed to meet increased demand for inspector participation in the evening-time Neighborhood Courts (nearly 1,000 OCI appearances in 1997). With the demand for increased neighborhood enforcement and neighborhood court activity, OCI has also seen a significant increase in its costs for film/photography and photocopying (required for court prosecution). In other high-activity years, OCI has been able to cover overtime and other increased costs through planned savings generated from vacancies/turnover which occur from time-to-time. However, OCI has had virtually no turnover during 1997, and, in conjunction with adoption of the 1997 Revised Budget, allocations for previously budgeted vacancies were zeroed out. Budget adjustments totaling just over $35,000 are required. Approximately $11,000 of this adjusted budget amount will be transferred from approved budget items where excess budgeted amounts will remain at year-end. Just over $24,000 of the adjusted budget amount will be transferred from OCI cash reserves. Of the $35,000 total adjustment, $28,000 will be transferred to personal services and $7,460 will be transferred to commodities. As of November 30, the OCI cash reserve stood at $1,067,915, or approximately 28% of OCI's 1997 approved expenditure budget. This reserve level equates to approximately 3.4 months of OCI's 1997 expenditure budget, and is well within the 3-4 month reserve target established by Council Resolution 95-950. The proposed budget adjustments will not effect approved 1998/1999 budget projections or projected permit fees to be charged to the building industry. Approval of the adjustments will not affect year-end revenue projections, and will have no effect on permit fees approved in the City's 1998/1999 budget. Year-end projections indicate that the Office of Central Inspection will finish 1997 with a cash reserve of $1,080,000, or 3.5 months of OCI's 1997 approved expenditure budget. Motion -- carried Knight moved that the budget adjustment be approved. Motion carried 7 to 0. SOFTWARE SERVICES SOFTWARE SERVICES CONTRACT - WARREN ASSOCIATES. Agenda Report No. 97-1175. Due to a recent vacancy of the city's payroll/personnel systems analyst, the Data Center and Personnel contracted with the Warren Associates to assist staff in performing a key software upgrade to the CYBORG Solution Series computer system. This upgrade is required to implement program modifications for the new tax laws and W2 processing scheduled for year-end processing. The consultants estimated that the upgrade could be accomplished in 75 hours for a total cost of $9,675. It is anticipated that an additional 60 hours will be required complete the upgrade and to implement the 1997 W@ payroll modifications. Warren Associates provided the lowest bid of $9,675. An addendum has been provided to the original contract in the amount of $7,800 to complete the upgrade and to implement the 1997 W2 payroll modifications. The additional contract amount of $7,800 will be funded from the Data Center operating budget. Motion -- Knight moved that the Contract be approved and the Mayor be authorized to -- carried execute. Motion carried 7 to 0. DV SERVICES CONTRACT FOR DOMESTIC VIOLENCE SERVICES. Agenda Report No. 97-1176. Since 1990, the City of Wichita has provided services to victims of domestic violence through a Victim Advocate Program. In 1995, the Wichita/Sedgwick County Domestic Violence Coalition reviewed the present program and made a number of recommendations concerning changes. One of its recommendations was that the Advocacy Program should be financially supported by sources other than the City of Wichita; however, the Coalition felt the City should continue to provide some level of support. As a result of this recommendation, private agencies have provided more of the services under the Advocacy Program and the City of Wichita has contracted with an agency to assist in this effort. Kansas Legal Services, Inc., was selected and has been providing these services during 1997 following a Request for Proposal process. The existing contract expires on December 31, 1997. Kansas Legal Services, Inc., has agreed to continue for an additional year the services of a paralegal who will work in the Victim Advocacy Program to assist in the coordination of advocacy services to domestic violence victims. The cost to the City will be $25,600 for salary and benefits for the employee and $1,400 for office supplies for a total contract amount of $27,000. There is no increase in the amount charged for these services over the 1997 contract. Funds in the amount of $27,000 have been approved in the Department of Law budget for this purpose. Motion -- Knight moved that the Contract be approved and the Mayor be authorized to -- carried execute. Motion carried 7 to 0. ENERGY AUDIT ENERGY AUDIT CONTRACT. (All Districts) Agenda Report No. 97-1177. A major portion of the Water and Sewer Department's operation and maintenance budget is used to pay electrical costs to operate its facilities. The 1998 budget includes over $4.3 million for utility expenses. Staff has evaluated and compared the operations and maintenance costs to similar utilities throughout the County. The comparisons indicate that the City of Wichita's energy costs are higher than industry's standards. On March 18, 1997, the City Council authorized staff to issue a Request For Proposal (RFP) for professional services to perform an energy audit of the Water and Sewer Department's facilities. This audit will determine if the facilities are efficiently utilizing energy and what modifications are needed in order to reduce energy costs. The Staff Screening and Selection Committee solicited responses and interviewed five firms (Brown and Caldwell, Westar, Mid-Kansas Engineering Consultants, R.W. Beck, and Burns and McDonnell). The Staff Screening and Selection Committee voted unanimously to select a partnership of Burns and McDonnell and Mid-Kansas Engineering Consultants. The items included in their proposal are: identifying the large energy using equipment at the facilities and developing a model that correlates actual historic energy usage to the current energy demand; analyzing the current rate structure and investigating alternate rates that may be available; analyzing whether water storage structures can be used to reduce peak electrical demands; and developing prioritized recommendations to reduce energy costs. The total cost of the energy audit is $56,000. The Capital Improvement Program (CIP #W-114, Water Treatment Plant Improvements), has underexpenditures to fund the energy audit. Motion -- Knight moved that the Contract be approved and the Mayor be authorized to -- carried execute. Motion carried 7 to 0. C&T CONTRACTS 1998 CONVENTION AND TOURISM CONTRACTS. Agenda Report No. 97-1178. The City currently levies a six percent guest tax designed to pay debt service on the Bob Brown Expo Hall and promote tourism in Wichita. As a part of the expenditure plan for the Convention and Tourism Fund, there are a total of seven delegate agencies approved for 1998. These include: the Wichita Convention and Visitors Bureau, Old Cowtown Museum, Mid-America All Indian Center, Black Historical Society, Wichita/Sedgwick County Arts and Humanities Council, Children's Museum/Science Center, and Sister Cities. The Sister Cities budget of $10,700 is administered by the City and does not have a specific contract. The other budget allocations are: Wichita Convention and Visitor's Bureau, $1,095,930; Old Cowtown Museum, $103,790; Mid-America All Indian Center, $51,230; Black Historical Society, $2,500; Wichita/Sedgwick County Arts and Humanities Council, $7,000; and Children's Museum/Science Center, $7,000. These contracts commit the City to pay these agencies in accordance with the 1998 Budget. There are appropriate contingencies budgeted in the fund should there be unexpected expenses, or revenue shortfalls. Motion -- Knight moved that the Contracts be approved and the Mayor be authorized to -- carried execute. Motion carried 7 to 0. LAPETITE ACADEMY CONTRACT AMENDMENT WITH LA PETITE ACADEMY, INC. Agenda Report No. 97-1179. On October 10, 1995, the City Council approved a contract with La Petite Academy, Inc., to operate the day care center at 430 N. Waco, providing child care services for dependents of city employees at rates below that provider's regular rates. The original contract was for a two-year period ending December 31, 1997, with an option to extend for three additional one-year periods. The contract amendment before the council exercises this option to extend for one year, revises the rates as provided in the original contract, and amends the cancellation clause to allow the City to cancel the contract with 60 days notice if we should sell the property or determine that it is needed for municipal purposes. The contract involves no financial changes affecting the City. Motion -- Knight moved that the Contract be approved and the Mayor be authorized to -- carried execute. Motion carried 7 to 0. VOICE RESPONSE SYSTEM INTERACTIVE VOICE RESPONSE SYSTEM FOR MUNICIPAL COURT AND WATER AND SEWER DEPARTMENT. Agenda Report No. 97-1180. Interactive voice response (IVR) systems are used as a tool to enhance customer service activities in a variety of industries. These systems allow the public to have access to City information, process requests and make payments 24 hours a day, seven days a week. The caller can use a touch-tone phone or speak the commands to the system. Staff is recommending this tool be used to enhance customer service to citizens, not as a replacement for current customer service levels. This telephone based system will interface with the Court's data system to provide callers with instructions on traffic citations, fine amounts on citations and court cases, court case scheduling information, court case status information, hearing notification reminder calls for defendants and witnesses, and credit card payment facilities. Interfaces with the Water and Sewer Department customer information system will provide information for making payments and the location of payment facilities, account balances and due dates, previous payment amounts and dates, deposit balance information and emergency messaging. In January of this year, the Municipal Court and the Water and Sewer Department, Customer Service Division, developed specifications for a system and issued a request for proposals from vendors. A staff committee reviewed the responses and is recommending International Public Access Technologies (IPAT) be selected as the vendor. This vendor has a wide installed base of systems in other courts and utilities. Additionally, this system is being used by the State for the Tele-File income tax system. The total cost of the system is $64,000. The vendor proposal was broken down by the Municipal Court applications ($46,923) and the Water and Sewer Department applications ($17,077 plus taxes of $1,023). Funding for the Municipal Court portion of the system is available from driver license reinstatement funds and year end department savings. The Water and Sewer Department funding is from the 1997 operating budget contingency account. On-going and startup costs for the Municipal Court include $450 for installation of phone lines, $314 per month for phone lines and $900 per month in system maintenance and software support. The on-going and startup costs for the Water and Sewer Department include $550 for the installation of phone lines, $341 per month for phone lines and $743 annually for software support services. Motion -- Knight moved that purchase of the International Public Access Technologies interactive voice response system and transfer of funds be authorized. Motion -- carried carried 7 to 0. TRAFFIC SISNS/SIGNALS TRAFFIC SIGN AND TRAFFIC SIGNAL MANAGEMENT SYSTEMS. (All Districts) Agenda Report No. 97-1181. The City of Wichita maintains and operates 250,000 signs, 350 signalized intersections, and 150 pedestrian signals. The management and maintenance of this system of signs and signals is currently performed using obsolete and inefficient methods of scheduling and documenting work. With the growing size and complexity of Wichita's sign and signal systems, it is necessary to improve our management capabilities through the use of a well-designed sign and signal management system. The following are some of the benefits which traffic sign and traffic signal management systems would provide for Traffic Maintenance. 1) Liability Claims - During a 1995 seminar sponsored by the Kansas Department of Transportation and Federal Highway Administration, the sponsors' attorneys recommended each governmental agency utilize traffic sign and traffic signal management systems to reduce tort claims. Other governmental agencies have effectively utilized these management systems as a defense in liability claims related to traffic signs and traffic signals. 2) Inventory System - An accurate inventory of Wichita's 250,000 traffic signs, 350 traffic signals, and 150 pedestrian signals, including condition ratings to prioritize maintenance. 3) Eliminate `Paper Chase' - Traffic Maintenance staff utilize a considerable amount of time and effort while searching through written maintenance records for information. 4) Work Orders - Management systems would generate work orders for field crews, based on prioritized maintenance needs. 5) Image Capabilities - With a digital camera, traffic sign and traffic signal management systems have the capability of including an actual photograph (or digitized image) of their hardware with the information in the data base. In November, a Request for Proposal (RFP) was sent to three vendors for the purchase of traffic sign and traffic signal management systems. A pre-proposal meeting was held Friday, December 5, 1997, to allow vendors an opportunity to review the requirements and specifications with Public Works staff. Proposals were received from two proposers: CarteGraph Systems and Advanced Data Technologies (ADT). Staff reviewed the proposals as well as sample discs provided by the proposers, and determined that the proposal of Carte Graph Systems was the best and most responsive proposal. Table I compares the proposals under the criteria set forth in the RFP. The results are summarized below: 1) Best overall responsive bid and value - The $13,940 bid from ADT is less than the $17,650 bid from CarteGraph, but ADT includes some training and maintenance contract requirements in their proposals which are not reflected in their final cost. CarteGraph included all costs associated with their proposal. 2) Software meets expectations - All of the fields required in the specifications for traffic sign and traffic signal management systems are not included in the proposal from ADT. (Detector, timing sheets, etc.) 3) References - CarteGraph has traffic sign management systems with the Kansas Department of Transportation, Sedgwick County - Public Services, City of Manhattan, and other government agencies in Kansas. These agencies made positive comments concerning CarteGraph's software, technical support, and product history. With several users in Kansas, a technical network with the other agencies would be beneficial, as a proven technology with widespread acceptance. 4) Warranty & Training - The proposal from ADT requires an unspecified maintenance contract for technical support after their warranty expires. Also, they recommend unspecified additional training after system implementation at an additional cost. CarteGraph fully documented their warranty and training features to comply with the specifications. The 1997 Revised Budget for Traffic Maintenance includes $18,000 for the purchase of traffic sign and traffic signal management systems. Motion -- Knight moved that the purchase of traffic sign and traffic signal management -- carried systems from CarteGraph Systems, Inc., be authorized. Motion carried 7 to 0. PARK & OPEN SPACE PARK AND OPEN SPACE MAINTENANCE. Agenda Report No. 97-1182. Growth and development of Wichita in recent years has resulted in the acquisition of significant amounts of new park lands and open spaces by the City. In addition, recent development along the East Bank in conjunction with the new downtown convention hotel has resulted in the need for increased attention to the aesthetic appearance of public grounds, to include structures, landscaping, and turf. Purchase of an elephant vacuum would aid highly in the efficient pickup of debris in the vicinity of the convention hotel. The vacuum would pick up bottles, cigarette butts, and all kinds of litter around the hotel and along the East Bank. The brush chipper, which would replace a 1963 model, would be used in City forestry operations, with the mulch product utilized at City parks and around the convention hotel. The flex wing mower will replace an older model which is beginning to experience increased maintenance costs due to its age and condition. The items requested are one-time purchases which a) increase efficiency of operations and reduce the City's liability, and b) improve the quality of City parks and open spaces to the public. The cost of these items is $63,360. Projected year-end savings (primarily accrued from part- time, seasonal positions which were not filled earlier in the year) are available to fund these one-time costs. Authorizing expenditure for these items now will reduce future year General Fund financial liabilities. The elephant vacuum requested will fill a void for additional staffing that may otherwise be required to provide the level of maintenance and service expected around the downtown convention hotel and along the East Bank. Aesthetics are highly important in this developing area of the city, and without mechanical assistance, one or two additional part-time staff will likely have to be hired to maintain the area at the level expected. The brush chipper and mower are budgeted and could be purchased in 1998; however, delaying purchase will negatively effect efficiency, expose the City to increased liability risks, hamper service delivery, and increase future City financial obligations. Total cost of these requests is $63,360, broken out as follows: elephant vacuum - $19,360, brush chipper - $20,000, flex wing mower - $24,000. Year-end savings are available in the Park budget to fund these purchases. Future year ongoing maintenance costs associated with these items will be absorbed within future year Park operating budgets. Motion -- Knight moved that the purchase of an elephant vacuum, brush chipper, and flex wing mower be approved; and the necessary budget adjustments, encumbrances of 1997 moneys, and transfer of funds to a capital project account be authorized. -- carried Motion carried 7 to 0. LIBRARY PURCHASES LIBRARY DELIVERY VAN AND LIBRARY MATERIALS. Agenda Report No. 97-1183. The City's library system utilizes two delivery vans to shuttle library materials and provide courier service between the system's downtown facility, eleven branch facilities, and City Hall. One of the vans (1984 model) is in need of replacement. The cost of the items requested is $27,510 ($van replacement - $15,000, library materials purchases $12,510). Projected year-end savings are available to fund the one-time costs. Year end savings are available in the Library budget to fund the purchases. Future year ongoing maintenance costs associated with the replacement delivery van will be absorbed within future year Library operating budgets. Motion -- Knight moved that the purchase of a replacement delivery van and library materials, the necessary budget adjustments and encumbrances of 1997 moneys, and -- carried the transfer of funds be approved. Motion carried 7 to 0. COMPUTER SOFTWARE RISK MANAGEMENT AND CLAIMS SOFTWARE UPGRADE. Agenda Report No. 97-1184. The Finance Risk Management Office has utilized a DOS version of Dorn Technologies Group Riskmaster risk management and claims software since 1992. The vendor has updated the DOS version of its software periodically, but has announced that it will cease to support the DOS version after December 31, 1997. An updated version is available which operates within the Windows network environment. Funding for the upgrade is available within the current Risk Management/Self Insurance Budget. Total upgrade costs, including conversion, training, and annual support/future upgrade services will not exceed $49,000. Motion -- Knight moved that the purchase be approved and the Purchasing Manager be -- carried authorized to sign the contracts. Motion carried 7 to 0. CENTURY II/EXPO HALL CENTURY II/EXPO HALL FACILITY IMPROVEMENTS. Agenda Report No. 97-1185. The air handling units in Century II are all original. The opposed blade dampers are worn and do not seal well, the hot and cold water coils are rotting away, and the motors are low efficiency. Twelve units are in need of major renovation or replacement. As these units continue to age, performance continues to deteriorate, resulting in poor energy efficiency and poor comfort levels throughout the building. The existing Tenant floor cleaning machine is almost thirteen years old and is budgeted for replacement in 1998. The items requested are one-time purchases which a) increase efficiency of operations and reduce the City's liability, b) improve the quality of service offered to convention patrons, and c) reduce future year financial obligations. The cost of these items is $86,500. Projected year-end savings (primarily accrued from part- time, seasonal positions which were not filled earlier in the year) are available to fund these one-time costs. Authorizing expenditure for these items now will reduce future year General Fund financial liabilities. Total cost of these requests is $86,500, broken out as follows: air handler renovation - $45,500, Tennant floor cleaning machine - $41,000. Year-end savings are available in the Park budget to fund these purchases. Future year ongoing maintenance costs associated with these items will be absorbed within future year Park operating budgets. Motion -- Knight moved that the Improvements, transfer of funds, and necessary budget -- carried adjustments be authorized. Motion carried 7 to 0. WATER DISTRIBUTION SERVICE PROVIDER FOR WATER DISTRIBUTION LEAK SURVEY. Agenda Report No. 97-1186. The 1997 water utility budget includes $25,000 for leak survey of a portion of the water distribution system. The City received proposals from six firms and RUST Environmental submitted a proposal which meets all requirements for $17,900. Motion -- Knight moved that the selection of RUST Environmental be approved. Motion -- carried carried 7 to 0. CITY FACILITIES FACILITY RENOVATIONS. Agenda Report No. 97-1187. The Capital Investment Maintenance Program (CIMP) provides contracted building maintenance for City owned facilities. The program has been funded annually since 1989 and has enabled the refurbishment of numerous public facilities. The 1997 CIMP budget includes $237,600 for major building maintenance projects that are now either completed or underway. The following projects have been identified as critical to update major city facilities: Century II Concert Hall disabled seating$54,000 Evergreen Recreation Center exterior painting30,000 Lynette Woodard Center siding replacement35,000 Boathouse refurbishment 200,000 Lawrence-Dumont Stadium outfield fence wooden screening12,000 Lawrence-Dumont Stadium light pole/speaker tower renovation12,000 Main Library light pole/lighting/bench replacement98,300 Total $441,300 Savings in general fund operations are sufficient to support proceeding with these renovation projects. Motion -- Knight moved that the renovations be approved and the transfer of funds be -- carried authorized. Motion carried 7 to 0. PROPERTY ACQUISITION ACQUISITION OF PROPERTY, 9020 WEST KELLOGG FOR WEST KELLOGG/TYLER ROAD IMPROVEMENT. (District V) Agenda Report No. 97-1188. In July, 1993, the City Council approved an ordinance declaring Kellogg from 119th Street West to Mid-Continent Airport a major traffic-way. The 1996 Capital Improvement Program includes $1.0 million for right-of-way acquisition for the Kellogg/Tyler Intersection. The owners of 9020 West Kellogg, Wallace & Rowlen Partnership, have expressed an interest in selling their property to the City. The site contains 74,660 square feet and is improved with a 17,929 square foot commercial building. The improvements to Kellogg and Tyler will require part of the site and a portion of the building. The exact timing of this segment of Kellogg has not yet been set. The map and aerial show the right-of-way required. The seller has outgrown the site and is currently leasing a facility off-site for storage. They have designed and received bids on a 7,126 square foot expansion to the current facility and have identified a potential replacement site that is currently offered for sale. As currently planned, the proposed highway improvement will require part of the site. The property was appraised at $620,000. The sellers have bids to expand the current improvements by 7,126 square feet with the low bid being $461,000. The sellers indicated that they would expand upon their current site if an agreement with the City could not be reached. They have found a suitable site to relocate should the City wish to acquire the property. The owners are willing to sell to the City, buy the replacement site and lease their current site from the City until the replacement site becomes vacant. Vacancy of the replacement site is project to occur within two-to-three years although the tenant can be asked to leave sooner if the City needs the seller to vacate the subject property. The Seller has agreed to sell the property to the City for $800,000 ($10.72 per square foot of land, or $44.62 per square foot of improvements). They would then lease the facility back from the City for $48,000 per year on a net basis. Recent sales of similar property in the area have indicated prices of $11.34-to-$37.03 per square foot of land and $55.67-to-$71.15 per square foot of improvements. By acquiring the property in advance, the City avoids purchasing the planned $461,000 expansion with higher land costs. Funds have been budgeted in the 1996 Capital Improvement Program for opportunity land acquisitions. The funding source will be Local Sales Taxes revenues. A budget of $810,000 is requested. This includes $800,000 for the acquisition and $10,000 for closing costs and title insurance. Motion -- Knight moved that the budget and the Contract and Lease Agreement be approved; -- carried and the Mayor be authorized to sign the necessary documents. ADDENDUM ITEM BOATHOUSE AGREEMENTS BOATHOUSE AGREEMENTS. Agenda Report No. 97-1193. In August the Council approved a transfer of operational and financial control of the Wichita Boathouse from the Arkansas River Foundation to the City. Since that time City staff has worked with the Foundation to facilitate the transition. The Foundation has proposed a termination of the lease between the City and the Foundation. Under the terms of the lease it is necessary for the City to accept that offer in order to terminate the contractual relationship between the City and the Foundation related to the Wichita Boathouse facilities. In addition, the Foundation wishes to transfer to the City the donated America's Cup boat, "Jayhawk". The original gift of the "Jayhawk" was from William Koch to the Foundation. It will be necessary for the City to consent to the terms and conditions of the gift as the successor to the Foundation. The terms and conditions require the City to maintain the boat and to retain it at its present site on the Boathouse property. When the transition is completed the costs and expenses associated with the facility will be paid from budgeted funds in the several departments which will divide responsibility for the operation and maintenance of the facility and programs. Motion -- Knight moved that the offer of the Arkansas River Foundation to terminate the Wichita Boathouse lease, and the terms and conditions for the gift of the "Jayhawk" be accepted; and the Mayor be authorized to sign the appropriate -- carried documents. Motion carried 7 to 0. ADDENDUM ITEM PROPERTY INSURANCE PROPERTY INSURANCE. Agenda Report No. 97-1194. The City has purchased property coverage through Liberty Mutual since 1992. The 1997 premium was $147,958. With the current softening of the market, the Risk Manager solicited proposals from several providers: a large independent agency, a national broker, and the expiring carrier. Sedgwick James provided the best quote for property, boiler & machinery, and related coverages. The expiring carrier provided a quotation that was equal with the expiring coverage, in terms of premium, coverages, and deductibles. Insurance Management Associates, the independent agency, provided coverage terms and deductibles that were equal with the expiring policy but at a lower premium. Sedgwick James, the national broker, provided a proposal that expanded coverages, decreased the deductible, and substantially reduced the premium. Sedgwick James has a dedicated public entity program and are very knowledgeable in the areas of providing coverage for public entities. The coverage proposal is written through A rated companies (the highest rating) to insure their claims paying ability. Funding for the coverage is included in the budgeted expenditures of the self-insurance fund. The premium quoted from the expiring carrier was $153,180 per year with a $100,000 per occurrence deductible. The quotation through Sedgwick James will not exceed $85,000 per year with the deductible being reduced to $25,000 per occurrence; additional coverages are still being negotiated, but will provide superior coverage than the current contract. Motion -- Knight moved that the purchase of 1998 property insurance through Sedgwick James Insurance Brokers with coverage being provided by Reliance and Hartford Steam -- carried Boiler at a premium not to exceed $85,000 be approved. Motion carried 7 to 0. AIRPORT PROJECT WICHITA AIRPORT AUTHORITY CAPITAL PROJECT - UTILITY EXTENSIONS AND MODIFICATIONS. Agenda Report No. 97-1189. The project is Utility Extensions and Modifications - 1997 (A-18) and represents improvements that will be made to Mid-Continent Airport subject to further action and approval by the Authority. The original segment of this project was initiated by the Authority on August 4, 1997 and by the City Council on August 12, 1997. The initiation was increased by the Authority on December 15, 1997. The project has been included in a Capital Improvement Program of the City of Wichita. The previously initiated amount is being increased to include an additional service extension. The maximum permanent financing term for this project would be 15 years. A rate structure exists that provides for partial cost recovery on this project over the financing term. This action approves only the intent to use City of Wichita bonding authority in the future and does not specifically authorize the issuance of debt nor does it preclude the use of any substitute funding source. The estimated maximum debt to be incurred, based on the best present information, is $39,500 (an increase of $4,500). Motion -- carried Knight moved that the Resolution be adopted. Motion carried 7 to 0. RESOLUTION NO. R-97-465 A Supplemental Resolution declaring that a public necessity exists for, and that the public safety, service, and welfare will be advanced by, the making of certain capital improvements to the Wichita Mid- Continent Airport facility operated by the Wichita Airport Authority of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers, Knight. ORDINANCES SECOND READING ORDINANCES. (First read December 16, 1997) a. Odor Regulations. ORDINANCE NO. 43-663 An Ordinance amending Sections 7.42.010, 7.42.030, 7.42.040, and 7.42.050 of the Code of the city of Wichita, Kansas, pertaining to definitions, emissions declared a nuisance and prohibited and testing for objectionable odorous air contaminants and repealing the originals of said sections and Section 7.42.060 pertaining to the manner in which notice of violation is given in the City of Wichita, Kansas, read for the second time. Knight moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 1. Yeas: Cole, Ferris, Gale, Lambke, Rogers, Knight. Nays: Kamen. b. Industrial Revenue Bonds - Learjet, Inc. (District V) ORDINANCE NO. 43-661 An Ordinance authorizing the city of Wichita, Kansas, to issue its taxable Industrial Revenue Bonds in the aggregate principal amount not to exceed $10,000,000 for the purpose of providing funds to purchase, acquire, construct, and equip improvements and additions to certain existing facilities located in the City of Wichita, Kansas; prescribing the form and authorizing execution of a first supplemental trust indenture by and between the City and Intrust Bank, N.A., Wichita, Kansas, as trustee with respect to the bonds; prescribing the form and authorizing the execution of a first supplemental lease agreement by and between Learjet Inc., and the City; approving the form of a guaranty agreement; and authorizing the execution of a bond purchase agreement by and between the City and Learjet Inc., as purchaser of the bonds, read for the second time. Knight moved that the Ordinance be placed upon its passage and adopted. Motion carried 6 to 0. Yeas: Ferris, Gale, Kamen, Lambke, Rogers, Knight. (Cole abstained) c. Industrial Revenue Bonds - The Coleman Company, Inc. (District I) ORDINANCE NO. 43-662 An Ordinance authorizing the city of Wichita, Kansas, to issue its taxable Industrial Revenue Bonds, Series XVIII, 1997 (The Coleman Company, Inc.) in the aggregate principal amount of $6,470,708 for the purpose of providing funds to purchase, acquire, construct, and equip improvements and additions to certain existing facilities located in the City of Maize, Kansas, and the City of Wichita, Kansas; prescribing the form and authorizing execution of a fourth supplemental trust indenture by and between the City and the Bank of New York, as trustee with respect to the bonds; prescribing the form and authorizing the execution of a fourth supplemental lease agreement by and between the City and the Coleman Company, Inc.; approving the form of a guaranty agreement; and authorizing the execution of a bond purchase agreement by and between the City and The Coleman Company, Inc., as purchaser of the bonds, read for the second time. Knight moved that the Ordinance be placed upon its passage and adopted. Motion carried 7 to 0. Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers, Knight. d. Tax Exemption Request - City Blue Print, Inc. (District I) ORDINANCE NO. 43-664 An Ordinance exempting property from ad valorem taxation for economic development purposes pursuant to Article 11, Section 13, of the Kansas Constitution; providing the terms and conditions for ad valorem tax exemption; and describing the property of City Blue Print, Inc., so exempted, read for the second time. Knight moved that the Ordinance be placed upon its passage and adopted. Motion carried 7 to 0. Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers, Knight. e. Deferred Compensation. ORDINANCE NO. 43-665 An Ordinance amending Chapter 2.30 of the Code of the City of Wichita, Kansas, pertaining to the City of Wichita's deferred compensation program, read for the second time. Knight moved that the Ordinance be placed upon its passage and adopted. Motion carried 7 to 0. Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers, Knight. f. Sewer Utility Rate. (All Districts) ORDINANCE NO. 43-666 An Ordinance amending Section 16.14.040 of the Code of the City of Wichita, Kansas, relating to the schedule of sanitary sewer rates, and repealing the original of Section 16.14.040, read for the second time. Knight moved that the Ordinance be placed upon its passage and adopted. Motion carried 7 to 0. Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers, Knight. g. Z-3250 - Harry and Pueblo. (District V) ORDINANCE NO. 43-667 An Ordinance changing the zoning classifications or districts of certain lands located in the City of Wichita, Kansas, under the authority granted by Section 28.04.210, the Code of the City of Wichita, Kansas, read for the second time. Knight moved that the Ordinance be placed upon its passage and adopted. Motion carried 7 to 0. Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers, Knight. Z-3250 h. Annexation - A 97-33 (21st Street North and Greenwich Road). (District II) ORDINANCE NO. 43-668 An Ordinance including and incorporating certain blocks, parcels, pieces, and tracts of land within the limits and boundaries of the City of Wichita, Kansas, and relating thereto, read for the second time. Knight moved that the Ordinance be placed upon its passage and adopted. Motion carried 7 to 0. Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers, Knight. A-97-33 PLANNING AGENDA S/D 97-19 S/D 97-19 - PLAT OF RESURRECTION CEMETERY ADDITION LOCATED NORTH OF 13TH STREET NORTH AND EAST OF MAIZE ROAD. (District V) Agenda Report No. 97-1190. MAPC Recommendation: Approve the plat. Staff Recommendation: Approve the plat. The site is located in Sedgwick County and is surrounded by the City. Annexation has been requested. A certificate of Petition for sanitary sewer improvements has been submitted. 100 Percent Petition for construction of Lateral 130, Westlink Sewer (north of 13th, east of Maize) Project No. 468-82798 ($19,500 S.A.) Motion -- Knight moved that the Petitions be approved and the Resolutions be adopted; the documents be received and filed and recorded with the Register of Deeds; the plat be approved as recommended and the Mayor be authorized to sign. Motion carried -- carried 7 to 0. RESOLUTION NO. R-97-466 Resolution of findings of advisability and Resolution authorizing construction of Lateral 130, Westlink Sewer (north of 13th, east of Maize) Project No. 468-82798 in the City of Wichita, Kansas, pursuant to findings of advisability made by the Governing Body of the City of Wichita, Kansas, presented. Knight moved that the Resolution be adopted. Motion carried 7 to 0. Yeas: Cole, Ferris, Gale, Kamen, Lambke, Rogers, Knight. S/D 97-81 S/D 97-81 - PLAT OF JAMES ADDITION LOCATED NORTH OF MAPLE, WEST OF WEST STREET. (District IV) Agenda Report No. 97-1191. MAPC Recommendation: Approve the plat. Staff Recommendation: Approve the plat. Documents - Avigational Easement and Restrictive Covenant. Motion -- Knight moved that the document be received and filed and recorded with the Register of Deeds; the plat be approved as recommended and the Mayor be -- carried authorized to sign. Motion carried 7 to 0. S/D 97-80 S/D 97-80 - PLAT OF FOX POINTE THIRD ADDITION LOCATED SOUTH OF 29TH STREET NORTH AND WEST OF WEBB ROAD. (District II) Agenda Report No. 97-1192. MAPC Recommendation: Approve the plat. Staff Recommendation: Approve the plat. A respread agreement for special assessments has been submitted pertaining to sanitary sewer, water, and drainage improvements. A restrictive covenant has been submitted requiring four off-street spaces be provided for each lot. An avigational easement and restrictive noise covenants were required. Motion -- Knight moved that the document be received and filed and recorded with the Register of Deeds; the plat be approved as recommended and the Mayor be -- carried authorized to sign. Motion carried 7 to 0. EXECUTIVE SESSION Motion -- Knight moved that the Council recess to executive session to consider consultation with legal counsel on matters privileged in the attorney-client relationship relating to pending and potential litigation, legal advice, and contract negotiations; personnel matters of non-elected personnel; and the regular meeting be resumed at 11:15 a.m. in the City Council Chambers. Motion -- carried carried 7 to 0. RECESS Council recessed at 10:25 a.m. and reconvened in regular session at 11:25 a.m. Mayor Knight Mayor Knight announced that no action was necessary as a result of the executive session. (The Council proceeded to take up Item No. 3. Action is shown in Agenda order.) ADJOURNMENT The City Council meeting was adjourned at 11:35 a.m. Pat Burnett City Clerk COUNCIL PROCEEDINGS JOURNAL 165 DECEMBER 23, 1997 Page 1