How to Plan a Community Event

1. Where will the concert take place?
   Is it on public, park or private property? If it is on private property, don't forget to obtain a letter of permission from the private property owner.
2. What is your estimated crowd size?
3. Will tickets be sold for your concert?
   Have a plan in place that details how you will sell the tickets. Will it be done day of the concert site, or in advance?
4. If it is a gated concert, have you identified where you will obtain fencing or barricades?
   You also can't forget about lighting for nighttime events and power sources.
5. Have you enlisted the help of enough staff and/or volunteers to take tickets and assist concert-goers based on your estimated crowd size?
6. Have you contacted the Wichita Police Department to create a security plan that incorporates the use of off-duty certified law enforcement officers?
7. Will water, refreshments and food be available to the public?
   A water source must be available for the crowd. The location of food vendors needs to be noted on your site plan. All vendors selling food will need food handler's licenses and Transient Merchant Licenses from the City.
8. Where will trash containers and portable restrooms be located?
   Typically one portable restroom is necessary for every 50 people and one trash container per 10 people.​
   

1. What is your estimated crowd size?
2. What is your parade route? (a site/parade map is a requirement of the parade application)
• How many entries will be participating?
• What City streets will be impacted?
• Will it go through City Parks?
3. Have you enlisted the help of volunteers for such things as setting up barricades and parade staging and disbanding?
4. Have you contacted the Wichita Police Department to create a security plan that incorporates the use of off-duty certified law enforcement officers?
   The longer the parade route, the more security you may need.
5. Will water, refreshments and food be available to the public? If so, how will they be provided?
   The location of refreshment tables needs to be noted on your site plan. All vendors selling food will need food handler's licenses and Transient Merchant Licenses from the City.
6. Who will be responsible for setting up and taking down street barricades?
   The number of barricades you will need depends on the length of your route. It is the promoter's responsibility to rent or borrow the necessary barricades and flashers to close the street. The City does NOT provide barricades. In addition, the City authorizes only the use of regulation barricades. (No vehicles, bales of hay, rope, etc.)
7. Where will trash containers and portable restrooms be located along the route? Please indicate on site map.
   Trash ​containers should be placed at the beginning and end of the route, and at several points along the way.

1. How many runners are participating?
2. What is your route? (A site map is a requirement of the Community Event Application.)
   
• Will it go through City Parks?
• What streets will need to be closed to traffic?
3. Have you enlisted the help of volunteers for such things as setting up barricades?
   
4. Have you contacted the Wichita Police Department to create a security plan that incorporates the use of off-duty certified law enforcement officers?
   
5. Will water, refreshments and food be available to the runners and/or the public? If so, how will they be provided?
   The location of refreshment tables needs to be noted on your site plan. All vendors selling food will need food handler's licenses and Transient Merchant licenses from the City (to be listed and approved).
6. Which member of your group will be responsible for setting up and taking down street barricades?
   The number of barricades you will need depends on the length of your route as well as street closures/impacted intersections.
7. Where will trash containers and portable restrooms be located along the route?
   Trash containers should be placed at the beginning and end of the route, and at several points along the way. Typically one portable restroom is necessary for every 50 people and one trash container per 10 people. This information needs to be included on your site map.
   

City of Wichita Race/Organized Walk Permit Regulations

1. The street closure notice should list the name of the event, dates and times of the event, specific streets to be closed, a contact person and specific streets to be closed.
   The applicant requesting the street closure is responsible for any damages to people or property.
2. A street closure notification and copy of the event flier should be included with the BLOCK PARTY - Request for Street Closure form.pdf.
3. Please return the completed forms to: The Department of Park and Recreation, City Hall, 11th Floor, 455 North Main Street, Wichita, KS 67202. You may also email them to specialevents@wichita.gov. Please call (316) 268-4665 for questions.