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The City’s grant of funds can only be granted to entities that have been in operation for at least a year as of the date of application. However, an organization awarded funds may use those funds to help the startup of non-profit or other organizations if it meets all of the ARPA rules.
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The U.S. Treasury has put out several documents about ARPA funds and its allowable uses. The City has several of these documents up on its website and they can be of great use. The City panel reviewing applications will also be reviewing for unallowed costs. If an applicant is awarded funds, the City will also be available to answer questions throughout the grant period. Thus, if there is a cost that an entity is questioning, that entity should reach out to the City before expending those funds.
The period of performance for this grant application is July 1, 2023. All funds must be expended by this date. This is to allow the City adequate time to grant unspent funds to other entities and get that funding expended or encumbered by December 31, 2024, with all funds spent by December 31, 2026, in accordance with the ARPA Interim Final Rule.
The City’s ARPA Workforce Development and Small Business/Entrepreneurial Development Grant website has an area titled ‘Submit a Question’ which allows anyone to submit a question on this ARPA Grant to City staff.
The target for these grants is for non-profit organizations, public/private partnerships, and educational entities for which it is anticipated that the funds would then be further disbursed to other organizations within the City. The cultural art organizations, like all entities applying, must demonstrate experience of a negative economic hardship that their entity or those that they serve have experienced.
The target for these grants is for non-profit organizations, public/private partnerships, and educational entities for which it is anticipated that the funds would then be further disbursed to other organizations within the City.
The City’s preference would be that a lead applicant be identified. As a result, only the lead applicant’s information would be required.
The ARPA grant is specifically to serve the residents of the City of Wichita. There are other funding sources, such as through Sedgwick County, that will be available for entities outside City limits.
Please present a timeline within the identified grant period. It is okay that your program continues on after the grant closes. However, the timeline and identified activities in your application should be within the grant period. It is important to keep in mind that the grant funds must be encumbered by July 1, 2023. Encumbered means that a requisition or purchase order has been entered into or an invoice has been received for services completed.
Per the application guidelines, “Qualified applicants must provide a copy of their organization’s most recent externally conducted audit or review.” If an entity has not had a review or audit completed in the past, they will need to contract to get one completed and provide it to the City upon completion. This process should be started when submitting the application but does not need to be completed at that time. Receiving a copy of the submitting organization’s most recent audit or review is an important part of the City of Wichita’s Subrecipient Risk Assessment to determine how familiar an entity is with federal funds and if any entity has adequate internal controls and other policies to ensure the funds are spent in accordance with the grant funds and agreement. Thus, a copy of the review or audit would need to be furnished before the grant is awarded. The City anticipates bringing the recommended awards for City Council approval on March 15, 2022.
It is not an all or nothing. The committee may determine to still recommend an award but at a lower amount than requested.
While it is true that the City is targeting larger non-profits or educational organizations, it doesn’t mean that the City won’t award funding to a smaller entity that meets all the qualifications and scores well per the matrix. Thus, I would still encourage the smaller entities or entities that plan to use the funding for their own organization's program to apply.
Yes, please email those to Wichita ARPA.
After further investigation in the ARPA Final rule, the City feels like independent contractors are not employees of a business (they are contracted for services) and thus, they would not qualify as a worker of that business.
In determining a worker’s total pay, it is important to include all earnings paid to an employee (this includes tips, overtime, regular wages, etc.). The Treasury has set two limits on premium pay: 1) premium pay per eligible worker cannot exceed $13 per hour in addition to an employee’s normal total pay and 2) all premium pay cannot exceed $25,000 to any single eligible worker. Written justification to Treasury is only necessary if the worker’s pay (with or without the premium) exceeds the threshold (Wichita has determined this to be $72,915 per Treasury rules), and the worker is exempt from FLSA overtime provisions (i.e. salaried).
In the final rule, the Treasury has clarified that premium pay may be awarded to non-hourly or salaried workers, as well as part-time workers. Premium pay may not be awarded to volunteers. The final rule does not mandate prorating premium pay for part-time workers.
Please email your documents to Wichita ARPA. This email address can also be found on the ARPA grants webpage under “How to Submit an Application?” section.