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Attendance at pre-bids are not mandatory for vendors to bid on any solicitation, however they are recommended.
The purpose of the meeting will be to review requirements and specifications contained in the solicitation package. It may also be to correct any errors or make any necessary changes. Any addendum(s) that may come out of the pre-bid/pre-proposal conference will be posted on the City's website.
The City of Wichita has a staff screen and selection committee that reviews each proposal that is submitted and evaluates them. They then decide which vendor and proposal to shortlist, if applicable, and which vendors to interview, if applicable. Vendors are evaluated, shortlisted, and ranked by following the evaluation criteria set forth in the solicitation document.
No, proposals are not publically opened.
Yes, the City of Wichita requires that all proposals have emerging business enterprise and/or disadvantage enterprise make up at least 5% of the evaluation criteria.
A bid is a solicitation that is awarded solely by the lowest and best total bid that meets the specification requirements. A proposal is a solicitation that is not awarded solely by cost, but is instead evaluated based on a list of criteria developed specifically for each proposal called out in the specifications of the proposal. Criteria for evaluation can include, but is not limited to: cost, qualifications, ability to meet required timeline, and approach to the project.